scheduling attendees in outlook

[Ian Shere]

My wife and I use Outlook 2003. When I make an appointment for myself and a
client, I want to send an invite to the client (that's easy) but I also want
to send one to my wife. But..... the one I send to my wife I do NOT want to
block out her calendar as busy (which of course it will for me and my
client). I just want it to show in her calendar as me being unavailable if
she wants to make a joint appt for us, but for it to show as free, not busy.
I can only see that being possible by making 2 separate appointments. But
then, I'm no Outlook "power" user either!! Help please!!!

 

[Brian Tillman]

My wife and I use Outlook 2003. When I make an appointment for
myself and a client, I want to send an invite to the client (that's
easy) but I also want to send one to my wife. But..... the one I
send to my wife I do NOT want to block out her calendar as busy
(which of course it will for me and my client). I just want it to
show in her calendar as me being unavailable if she wants to make a
joint appt for us, but for it to show as free, not busy. I can only
see that being possible by making 2 separate appointments. But then,
I'm no Outlook "power" user either!! Help please!!!

Does including your wife as an optional attendee work?

 

[Bob Smiley]

My wife and I use Outlook 2003. When I make an appointment for myself and a
client, I want to send an invite to the client (that's easy) but I also want
to send one to my wife. But..... the one I send to my wife I do NOT want to
block out her calendar as busy (which of course it will for me and my
client). I just want it to show in her calendar as me being unavailable if
she wants to make a joint appt for us, but for it to show as free, not busy.
I can only see that being possible by making 2 separate appointments. But
then, I'm no Outlook "power" user either!! Help please!!!

Ian:

I don't know of a way to do it from your side, but your wife can accept it
"tentatively", which will post it in light-blue instead of navy blue, or she
can accept it straight-away and then change the time to be "free" (in the
calendar view, right click on the appointment, select "Show Time As ->",
select "Available"; or something quite similar; I'm going from memory).

It's not perfect, but it keeps you from having to send out two appointments.
It's a bit less of a manual work.

Hope this helps.