Screen shots and file size question again!

[MarvInBoise]

I read the February post re screen prints and controlling their size and
suggested .GIF format in the "graphics program of your choice." However, my
problem is folks who do an Alt-Print Scrn and then a Paste into Word as a
means for documentation or attaching to a trouble ticket; this causes huge
files in Word, albeit Word is our only choice for doing this function. So,
is there anyway to control and/or compress the size of either the screen
prints or the Word file?

Thanks!

 

[Mike Starr]

Yes... if you receive documents from others that have screen captures pasted
in, save the document as HTML (File>>Save as Web Page menu item) in an empty
folder. Word will create a <document name>.htm file and a <document
name>_files folder. Close the resulting <document name>.htm file. In the
<document name>_files folder, every image in the original document is saved
as a .jpg file or a .png file. You can then browse through those images with
the "graphics program of your choice" and convert them to .GIF format with
rational names and saved in the folder of your choice (typically where you
want the document based on the original document to live).

Reopen the <document name>.doc file, and substitute the .GIF versions of the
images for the pasted versions of the images (I recommend doing an
Insert>>Picture>>From file and choosing the Link to File option) . Do a
File>>Save As... to save the file with a new name and in the folder of your
choice and the resulting file should be much smaller.

Mike
--
Mike Starr WriteStarr Information Services
Technical Writer - Online Help Developer - Website developer
Graphic Designer - Desktop Publisher - MS Office Expert
Phone: (262) 694-1028 - Tollfree: (877) 892-1028 - Fax262) 697-6334
Email: (e-mail address removed) - Web: http://www.writestarr.com

 

[MarvInBoise]

Thanks so much for your reply, Mike! Wow, that's quite step-intensive to get
a smaller file, but we'll give it a shot! Appreciate the response!!
--
Marv Lusk

Yes... if you receive documents from others that have screen captures pasted
in, save the document as HTML (File>>Save as Web Page menu item) in an empty
folder. Word will create a <document name>.htm file and a <document
name>_files folder. Close the resulting <document name>.htm file. In the
<document name>_files folder, every image in the original document is saved
as a .jpg file or a .png file. You can then browse through those images with
the "graphics program of your choice" and convert them to .GIF format with
rational names and saved in the folder of your choice (typically where you
want the document based on the original document to live).

Reopen the <document name>.doc file, and substitute the .GIF versions of the
images for the pasted versions of the images (I recommend doing an
Insert>>Picture>>From file and choosing the Link to File option) . Do a
File>>Save As... to save the file with a new name and in the folder of your
choice and the resulting file should be much smaller.

Mike
--
Mike Starr WriteStarr Information Services
Technical Writer - Online Help Developer - Website developer
Graphic Designer - Desktop Publisher - MS Office Expert
Phone: (262) 694-1028 - Tollfree: (877) 892-1028 - Fax262) 697-6334
Email: (e-mail address removed) - Web: http://www.writestarr.com

 

[Mike Starr]

Unfortunately, the original authors have given you lemonade from which you
need to extract lemon juice to make your margarita. It may take a little
extra effort but once you garnish it with that little paper umbrella it'll
all be worth it.

Mike
--
Mike Starr WriteStarr Information Services
Technical Writer - Online Help Developer - Website developer
Graphic Designer - Desktop Publisher - MS Office Expert
Phone: (262) 694-1028 - Tollfree: (877) 892-1028 - Fax262) 697-6334
Email: (e-mail address removed) - Web: http://www.writestarr.com

Thanks so much for your reply, Mike! Wow, that's quite step-intensive to get
a smaller file, but we'll give it a shot! Appreciate the response!!

 

[MarvInBoise]

HA, I love it! Thanks for the comments!!