Search and replace - how to

[Benjamin Barrett]

How do I do a replace all the instances of â‘  written in MS Mincho (MS　明æœ)
with the same symbol in Arial Unicode MS? This is critical because I can't
give my customers documents with Japanese symbols. I've had this problem
since Word 2003. There are other problems like black dots I can't change. I
assume it's the same issue.

 

[DeanH]

Use Replace (Ctrl+H) to search for the font type, under More, Format, Font on
the Replace dialog, and replace with either changing the font to something
else and/or the EnclosedAlphaNumeric. You can use the copy function to
capture the Find and the Replace characters, ensure you don't have Match case
and/or Wildcards selected as these could restrict your search. I don't have
MS Mincho, but have doen a test with someother "odd" fonts and it does work.

Is the problem with "black dots" the Non-Printing Characters issue? ie
Ctrl+Shft+8 toggles them on and off? see:
http://www.word.mvps.org/FAQs/Formatting/NonPrintChars.htm

Hope this helps
DeanH

 

[Benjamin Barrett]

Thanks, but that doesn't work. The characters remain in MS Mincho. This is my
problem. I have to manually change each one. BB

 

[DeanH]

Are you saying that the Find/Replace will not Find the font or it will find
it but not replace it?
If the Find will find the font (which all my tests do) but the Replace will
not replace it (which mine does), then try this for a semi-auto replace, set
Find to find the font, Find Next, in the document manually change the font to
what you require. Then use the "Find Next" down arrow (bottom right corner of
the Word window, underneath the vertical scroll bar) this should take you to
the next occurrence, press F4 to apply the font change, then repeat the Find
Next arrows, F4, repeat. A bit quicker but I am surprised that the Replace
will not do the Font change.
Hope this helps
DeanH

 

[Bob Buckland ?:-\)]

Hi Benjamin,

WHen you use the replace dialog and click on
More=>Formatting=>Fonts do you have just a 'font' line, or do you also have choices for 'Asian Text' and for 'Complex Scripts' for
different fonts?

How were these characters inserted (and in which version)? If they're 'enclosed' characters, they're likely Word equation {EQ}
fields rather than single characters. If this is the case you can see the underlying codes by using Alt+F9. Formatting with Arial
Unicode MS will work (hopefully the other folks you're sending to have that font installed) but its sizing of the enclose outlines
for the characters may not work correctly.

============
Thanks, but that doesn't work. The characters remain in MS Mincho. This is my problem. I have to manually change each one. BB >>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Benjamin Barrett]

Thank you, Dean. Your method works. Manual and slow when there are a lot of
characters, but it works.

In response to your follow-up question, Word finds and even claims to have
replaced X number of items, but nothing is changed in the document. BB

 

[Benjamin Barrett]

Hi Bob,

Thank you for the response.

There are two choices for fonts. One for Asian text font, one for just
"font". So in the replace source, I select MS Mincho (written in Japanese to
match the name of the font), and in the replace to, I select Arial Unicode
MS. When I run the replace all, Word tells me how many it replaced, but
nothing in fact is changed.

As for creating symbols within a circle using an EQ, these are not. They are
single characters. If you look in the subset of Arial Unicode MS, there is a
section called "enclosed alphanumerics". These are very common characters in
Japanese, and my client requires I provide the single-byte version of them,
which is not available in TNR, so I use Arial Unicode MS.

Best regards BB