Second try on word ?

K

Kurt Ullman

I sent this about a week ago and did not get anything. Thought
I'd try again before I went lookin' somewhere else. It was prior to a
long weekend and all...
I have an invoice template I am using in Word for Mac 2004 that I
transferred over from a W 2000 for Windows. For some reason at the
bottom where the cells for subtotal, sales tax, shipping and handling
and total shifted to the right which means they don't print. The
functions (such as sum) work fine. Haven't figured out a way to move
this back over. Anyone have a suggestion? The templates for invoices for
WfM are all way more fancy than I want. Any suggestions for other places
to get templates? Thanks for any help.
 
K

Kurt Ullman

Also, there are numerous invoicing templates for Word and you didn't provide
any descriptive information about the template, so it's impossible for
anyone to know which template you're using... that can make a big difference
as to how/whether the probem can be fixed. Perhaps if someone knows where to
start looking they may be willing to take the time to investigate it further
for you.
Okay. It was just the plain vanilla one from Word. I don't remember
if it had a specific name or anything. The original is rather cleverly
titled invoice1.dot (g).


It would also be useful to know what steps you may have taken in trying to
fix it yourself... that not only prevents someone from wasting time
retracing your steps but also might provide some insight as to how to
proceed. Keep in mind that *nobody* here gets paid for the time they spend
offering assistance. This is all voluntary and - I sincerely don't mean this
sarcastically - the volunteers seem to be more willing to lend a hand to
those who demonstrate a willingness to help themselves but get in deeper
than their knowledge & experience will support.
Good points and I know better, but sometimes I forget the obvious ones.
Especially after messing with it for awhile and getting all frustrated.
Mea culpa.

Below the body of the invoice, where one puts the number of things,
description, price, and amount is another section which has teh
subtotal, taxes, shipping and total and next to it on the left, are the
labels for the above. In the original it is situated directly
underneath the body of the invoice. The box containing the labels
includes goes all the way from the left side to where the labels
start and there is another box that contains the cells that actually
figure and display the subtotal ect. The labels are under the body part
labeled unit price and the actual subtotals, etc., themselves are under
the amount.
I don't know how well this will translate but roughly. (Visualize the
appropriate rules running up and down if you would)

Units Description Unit Price Amount


________________________________________________________
Subtotal $
Taxes $
Total $

My problem is that for some reason the subtotal, etc as well as the $
get shoved over one column, with the $ now being outside where the
printer will print.
I tried to put the mouse on the vertical line and just move
subtotal, etc. over but that pulls the entire thing over and I lose
stuff in the body. I tried to put the cursor next to one of the labels
and see if just deleting or backspacing would bring it back over to
where it needed to be. I even tried pulling up the original, redoing
and resaving it. It look good when I did it, but had everything moved
over when I reopened it.
I did nothing new to any of the other sections.
Any other questions?
 
C

CyberTaz

Sorry if you feel neglected, but the lack of response generally indicates
that there simply isn't anyone who might be familiar with that issue to
offer any responsible advice. Please don't take it personally - especially
since *some* PC templates work without a hitch on the Mac but others just
don't.

Also, there are numerous invoicing templates for Word and you didn't provide
any descriptive information about the template, so it's impossible for
anyone to know which template you're using... that can make a big difference
as to how/whether the probem can be fixed. Perhaps if someone knows where to
start looking they may be willing to take the time to investigate it further
for you.

It would also be useful to know what steps you may have taken in trying to
fix it yourself... that not only prevents someone from wasting time
retracing your steps but also might provide some insight as to how to
proceed. Keep in mind that *nobody* here gets paid for the time they spend
offering assistance. This is all voluntary and - I sincerely don't mean this
sarcastically - the volunteers seem to be more willing to lend a hand to
those who demonstrate a willingness to help themselves but get in deeper
than their knowledge & experience will support.
 
K

Kurt Ullman

CyberTaz said:
Hi Kurt -

Thanks for the detail as well as your understanding :0)

Unfortunately, you're absolutely right - despite your description it really
isn't something that identically matches any that are currently on the MS
site, but they are all pretty similar in their construction. Since I can't
really visualize the thing very well how about doing it this way....
On its way. I sent you not the original but one of the ones I am
actually using. Pretty much ALL of my invoices are messing up like that.
Thanks. Both your assistance and your patience is greatly
appreciated.

Kurt
 
C

CyberTaz

Hi Kurt -

Thanks for the detail as well as your understanding :0)

Unfortunately, you're absolutely right - despite your description it really
isn't something that identically matches any that are currently on the MS
site, but they are all pretty similar in their construction. Since I can't
really visualize the thing very well how about doing it this way....

In a Finder window go to the folder where you have it stored,
right/Command-Click the template file & select Zip and Mail. Use the email
address in the header of this post, but remove the word "type", replace the
word "AT" with @ and replace the word "dot" with a period. Also - very
important - include the following in the Subject line of your email:

KUI-temp

Otherwise my junk mail shredder will devour the message before I ever get to
see it:)

I'll tak a look at the template as soon as I can - probably tomorrow
evening - and see if I can come up with any improvement.
 
K

Kurt Ullman

CyberTaz said:
I've not received anything as yet... perhaps you interpretted the character
preceding the @ as the lower case letter L (l), but it should be the digit 1
(one).

-
Hmm. I did not get a bounce message. I am guessing somewhere in the
comcast system is a rather perplexed generaltaz (g).

Kurt
Trying again.
 
C

CyberTaz

I've not received anything as yet... perhaps you interpretted the character
preceding the @ as the lower case letter L (l), but it should be the digit 1
(one).
 
K

Kurt Ullman

CyberTaz said:
Received the 2nd send - modified template is on the way back to you. Hope
it's OK.

Okey dokey. Since all are like that, is there a way included that I
can fix the other ones (and any new ones) as needed? If not, I can take
that one, save as the template and take it from there as needed. Thanks
for the assist.

Kurt
 
C

CyberTaz

Received the 2nd send - modified template is on the way back to you. Hope
it's OK.
 
C

CyberTaz

I sincerely hope I'm wrong, but I get the impression that you are creating
new invoices (maybe by double-clicking the template file or through the Open
dialog?) and saving them as *templates* (.dot). If I'm right, however, that
is a definite no-no.

Put a good copy of the template (with no customer data) in the
Applications/Microsoft Office 2004/Templates/My Templates folder & keep it
there. When you need to create a new invoice go to File>Project Gallery - My
Templates & double-click the thumbnail that appears in the content window.
That will generate a new *.doc* based on the template. Then save that with
whatever name in whatever location.

I don't know of any way to change the other files other than one at a time.
It might possibly be handled by VBA, but I couldn't tell you how -
especially if those files are already saved as templates (.dot) which can't
be saved in .doc file format.

Regards |:>)
Bob Jones
[MVP] Office:Mac
 

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