Section break type changes on mail merge

[tom blower]

Access 2k is calling Word 2002 and starting a merge.

The Word template has Section Break (Next Page) inserted. When this
template is merged within Word (not invoked by Access), the Section
Break remains as (Next Page) and no additional Section Break is
inserted at the end. When this template is included in a "master"
template - { INCLUDETEXT { MERGEFIELD TemplateName } } and the master
is merged within Word, again the Section Break remains as (Next Page),
but an extra Section Break (Continuous) appears at the end.

The problem arises when the master template is merged upon the
instruction from Access.

No extra Section Break (Continuous) is inserted at the end, but the
(last, if there is more than one) Section Break changes to (Continuous)
resulting in the page setup of the final page being altered.

A spurious Section Break (Next Page) inserted into the template at the
end solves the problem, as it is the last Section Break that gets
changed, but the extra page is a nuisance.

Is there another way of solving this?

Thanks

 

[Cindy M -WordMVP-]

Hi Tom,

No guarantees, because section breaks are odd beasts, but...

You could try changing the "New Section break" setting in File/Page
Setup/Layout for the "master file".

Access 2k is calling Word 2002 and starting a merge.

The Word template has Section Break (Next Page) inserted. When this
template is merged within Word (not invoked by Access), the Section
Break remains as (Next Page) and no additional Section Break is
inserted at the end. When this template is included in a "master"
template - { INCLUDETEXT { MERGEFIELD TemplateName } } and the master
is merged within Word, again the Section Break remains as (Next Page),
but an extra Section Break (Continuous) appears at the end.

The problem arises when the master template is merged upon the
instruction from Access.

No extra Section Break (Continuous) is inserted at the end, but the
(last, if there is more than one) Section Break changes to (Continuous)
resulting in the page setup of the final page being altered.

A spurious Section Break (Next Page) inserted into the template at the
end solves the problem, as it is the last Section Break that gets
changed, but the extra page is a nuisance.

Is there another way of solving this?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[tom blower]

Cindy
Thanks for your comments. "Odd beasts" is an understatement! Will try
your suggestion.

Thanks
Tom