Select all related email addresses

[Christina]

Many of my contacts in my Outlook 2003 contacts folder have more than one
email address i.e., email 1 and email 2 in the contact card. I would like to
be able to have Outlook automatically populate the To: line of a new email
message with all of the associated email addresses within the email field for
a contact when I type their name in the To: line.

For example, Bob Smith's contact card has (e-mail address removed) and
(e-mail address removed) as email addresses. I want to type "bob smith" in the To line
and have Outlook automatically insert the two addresses.

I realize that I could create a distribution list for each contact that
includes the contact's multiple email addresses, but that would be too much
work so I don't want to go there.

Outlook does provide me with a choice of email addresses in situations where
more than one email address exists for a contact, but it doesn't let me pick
two email addresses at a time. Instead, I have to select each addresses
individually and this is time consuming.

Has anyone found a way to do this?
Thanks,

 

[Brian Tillman]

Many of my contacts in my Outlook 2003 contacts folder have more than
one email address i.e., email 1 and email 2 in the contact card. I
would like to be able to have Outlook automatically populate the To:
line of a new email message with all of the associated email
addresses within the email field for a contact when I type their name
in the To: line.

I don't believe this is possible.

 

[Sue Mosher [MVP-Outlook]]

You'd have to create a distribution list with all the addresses in it. Alternatively, select the contact in the Contacts folder, then choosing Actions | New Message to Contact.

 

[Russ Valentine [MVP-Outlook]]

You might consider using your Contacts Folder instead of the address book.
Actions > New Message to Contact will use all the Contact's email addresses.

 

[Christina]

I don't want to have to create distribution lists for a single contact with
multiple emails.

The tip for selecting the contact will work well when I only need to send to
one contact.

Thank you. This was helpful.

 

[danshackelford]

What about when you're trying to write to more than one contact? It
only populates the To: field with the primary email address. Is there
a way to change this?

Thanks,

Dan

 

[Christina]

Yes, that does work. However, in this instance, I would like to send an email
to more than one contact and each of the contacts may have one or more email
addresses that I want to include.
--
Christina

You might consider using your Contacts Folder instead of the address book.
Actions > New Message to Contact will use all the Contact's email addresses.
--
Russ Valentine
[MVP-Outlook]

Many of my contacts in my Outlook 2003 contacts folder have more than one
email address i.e., email 1 and email 2 in the contact card. I would like
to
be able to have Outlook automatically populate the To: line of a new email
message with all of the associated email addresses within the email field
for
a contact when I type their name in the To: line.

For example, Bob Smith's contact card has (e-mail address removed) and
(e-mail address removed) as email addresses. I want to type "bob smith" in the To
line
and have Outlook automatically insert the two addresses.

I realize that I could create a distribution list for each contact that
includes the contact's multiple email addresses, but that would be too
much
work so I don't want to go there.

Outlook does provide me with a choice of email addresses in situations
where
more than one email address exists for a contact, but it doesn't let me
pick
two email addresses at a time. Instead, I have to select each addresses
individually and this is time consuming.

Has anyone found a way to do this?
Thanks,