Send images in Word or HTML document as HTML

J

Joel Nelson

I have a Word document (in both .doc and .html formats) with embedded
graphics and background texture (.gif). I want to send this by email as
HTML, but when I use the "Send to Mail Recipient As HTML" function it strips
all graphics and just sends the formatted text. Any workarounds?

Joel Nelson
 
E

Elliott Roper

Joel Nelson said:
I have a Word document (in both .doc and .html formats) with embedded
graphics and background texture (.gif). I want to send this by email as
HTML, but when I use the "Send to Mail Recipient As HTML" function it strips
all graphics and just sends the formatted text. Any workarounds?

Joel Nelson
Yep, print the thing as PDF and send 'em that as an attachment.
HTML mail is *evil*. Every self-respecting spam filter dumps it**.

Mac BU has their head in the sand when it comes to transferring
documents other than by printing and snail mail.

** There is no way on earth I'd accept HTML mail from anyone except a
doting relative that has not yet been shown the true path to
enlightenment.
 
C

Corentin Cras-Méneur [MVP]

Hi Joel,

I have a Word document (in both .doc and .html formats) with embedded
graphics and background texture (.gif). I want to send this by email as
HTML, but when I use the "Send to Mail Recipient As HTML" function it strips
all graphics and just sends the formatted text. Any workarounds?

You have to send the grahics along in the e-mail. html doesn't allow to embed
the graphics in the source code the way you actually do in the Word doument.
You can always save the document as html in the Finder and take the whole
folder with the html file and the graphics to send them all by e-mail.


Corentin
 
J

Joel Nelson

What is the best way to send the graphics along? Can I add attachments to
the message after Word transfers it to Entourage? How would I send the
folder from Finder?
HTML actually does allow embedded graphics... just apparently not in
Entourage. If I create a Word document with WordArt and send that through
Entourage (as HTML) the WordArt is embedded in the outgoing email.

Joel Nelson
 
J

John McGhie [MVP - Word]

Hi Joel:

You save the Word Document as a Web page to a new folder, then Stuff the
folder and send the stuffed file.

HTML does "not" permit embedded images, the format does not support that.
The images are always external to the HTML and called in by the URL.

Entourage does not permit "complex" HTML, which means it won't allow
references outside the local computer.

Cheers

from said:
What is the best way to send the graphics along? Can I add attachments to
the message after Word transfers it to Entourage? How would I send the
folder from Finder?
HTML actually does allow embedded graphics... just apparently not in
Entourage. If I create a Word document with WordArt and send that through
Entourage (as HTML) the WordArt is embedded in the outgoing email.

Joel Nelson

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]
 
J

Joel Nelson

I didn't mean that I thought HTML actually itself supported embedded images,
but that the format supports displaying external images inline (which looks
like embedded as opposed to attached). Not sure why Entourage doesn't
allow complex HTML (compare to Outlook on Windows, which seems to be based
around HTML with stationery and the like).
 
P

Paul Berkowitz

To clarify a couple of things:

Entourage does of course _display_ "complex HTML" (which is its own
definition for HTML that includes either URL links to images displayed
inline or simple tables, or both). It uses the "Tasman" HTML engine, derived
from Internet Explorer Mac and MSN for Mac, to do so. Since Entourage X,
Entourage actually does display and send many (most) types of embedded
graphics that are not URL links (i.e. TIFF, PNG, etc. It does some
conversions of other types like, I think GIF), so it no longer considers
those "Complex" (!). Tables are never a problem, but URL links may contain
encoding that permits the remote website to learn a few things fro the fact
that you're "pinging" it - namely that your email address is "live" and thus
more valuable to spammers to whom it will sell that information. So
Entourage (since 2001) has always had a preference to turn off this sort of
"interactive access" (which means you won't get to see lots of images) as a
security measure, if you have the pref for viewing complex HTML on, and
another pref to turn off complex HTML altogether. (I can't think why you'd
ever want to ban tables, but there you are.) Entourage 2004 now has this
"interactive access" turned off by default: you can now turn it on (click
the link "Download pictures") on a message-by-message basis, and also on a
contact-by-contact basis by entering the message sender into your Address
Book and enabling the preference to "Download pictures to contacts in my
Address Book" automatically without the need for clicking. Since spammers
and virus mongers might be faking a contact address, that pref is OFF by
default as a security measure, but you can choose to turn it on.

OK. What Entourage cannot do, because it does not have a fully-fledged HTML
editor, is to compose and send complex HTML with tables and <A HREF> URL
links. Enter Word 2004. That's what Word can do for you. You don't have to
know how to write or edit HTML - you can just compose your message in Word,
using tables, inserting graphics, and inserting hyperlinks including links
to graphics, and then File/Send to --> Mail recipient (as HTML), and
suddenly you now can send complex HTML from Entourage. You just can't edit
it there (no HTML editor there, remember). Do all your editing in Word.

As it happens, Outlook uses Word Windows as its email editor - now in
Outlook 2003 it does so by default - and particularly if you want to send
(any type of) HTML - which is the default format for the first time in
Outlook 2003. (In previous version, its own somewhat irregular RTF format -
looking like our "simple" HTML - text with formatting, but done differently
- was the default format.) The only difference is that it's done "behind the
scenes" so you appear to be composing and editing I Outlook. But it's
actually Word doing it. Maybe someday, we'll have the same setup in Office
Mac. But it can't be simply ported over, since Entourage is a completely
different app from Outlook. In the meantime, it's great you can use Word.
There may be a few limitations - namely using an HTML document created in
another app like Dreamweaver. For that you can still use my script "Send
Complex HTML X" available free from

MacScripter.net <http://macscripter.net/scriptbuilders/>



--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/toc.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Entourage you are using - **2004**, X
or 2001. It's often impossible to answer your questions otherwise.
 

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