send tasks to outlook

[Silene]

I need to send reminders of tasks to my resource people.
I heard it is possible to send tasks to outlook. How can I do it?

Txs

Silene

 

[Renke Holert]

Hi,

this option is still available in Microsoft Project 2002, 2003, 2007 and
2010 -
how ever hidden. To show this feature, please perfom
the following steps for Project previous to 2010:

1. Go to "Tools/Customize/Toolbars"
2. Switch to tab "Commands"
3. Select "All Commands"
4. Scroll to "ReminderSet"
5. Drop the toolbar button on a toolbar of your choice
6. Click "Close"

For Microsoft Project 2010 take these steps:
1. Go to "File/Options/Quick Access Toolbar"
2. Under "Choose commands from" select "All Commands"
3. Scroll to "Set Reminder" and
4. Click "Add"
5. Click "OK"

Now you can add a reminder in your local Outlook as task with reminder for
selected Project tasks from you local MS Project.

Best,
Renke

Linking Outlook and Notes with Project Server
http://www.allocatus.com

Project MVP Germany
http://www.holert.com

 

[Renke Holert]

Hi Silene,

I'd like to add that with versions newer than Project 98 it's not possible
to send these tasks directly to your resources out-of-the-box, how ever with
Project Server that's possible. Depending on the version you can use the
Outlook Add-in or the Exchange Server Integration. What's exact the scenario
you prefer?

Best,
Renke

Project MVP Germany
http://www.holert.com

 

[Rod Gill]

On another note, every implementation I've been involved with that had email
reminders, turned them off within a short period of time as the emails were
treated as spam. Once you get more then one or two emails on a topic
regularly, users tend to create rules to dump them to the delete folder or
complain. So don't spend too much time or money on your solution!

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com

Hi Silene,

I'd like to add that with versions newer than Project 98 it's not possible
to send these tasks directly to your resources out-of-the-box, how ever
with Project Server that's possible. Depending on the version you can use
the Outlook Add-in or the Exchange Server Integration. What's exact the
scenario you prefer?

Best,
Renke

Project MVP Germany
http://www.holert.com



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[Silene]

I brought the reminder icon into MS project but I still don't know how to
send tasks from MS 2007 to the Outlook 2007.
I don't have Project Server and I don't know how to use the Outlook Add-in.

Txs,
Silene

 

[Rob Schneider]

Silene,

My experience is as with Rod. A noticeable number of people often ask
for such functionality; then when provided it they abandon. It's been
years since I've had to deal with this.

Via Google "project tasks to outlook" I found for you
http://office.microsoft.com/en-us/project/HA010842281033.aspx

This document refers to Project 2003 which my recollection is the last
version of Project for which this was provided.

Project is best a tool to compute project schedule/costs and provide a
framework for project governance and reporting. It's not designed for
task management and attempts to make it be are usually not successful.


--rms

www.rmschneider.com

 

[Rob Schneider]

On second glance, this URL seems to refer to Project Server, which you
say you don't have. I guess just read carefully and experiment to see
if it can work without Server.


--rms

www.rmschneider.com

 

[JulieS]

Hello Silene,

To use the set reminder in Project 2007:
- ensure the resource assigned to the task has an email
address. Double click the resource's name and enter an email
address for each resource.
- select the task and click the Set Reminder button.
- Look at the task list and the "To-Do bar" to see the reminders.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project