Sending Address

[Kevin Weller]

First post here so I'll start by saying "Hi".

Is it possible for Outlook to send mail using different sending
addresses (same domain)? I want to be able to use a different prefix,
e.g. sales@mydomain or service@mydomain. There are quite a few of
them and I want to separate them on receipt using rules rather than
setting up different accounts for each of them.

Whenever I've tried so far Outlook sets up the email as (for example)
'From <defaultaddress@mydomain> on behalf of sales@mydomain'. I want
it to be simply from sales@mydomain or service@mydomain. Is that
possible?

I've just installed the 2010 beta in the hope there may be something
new in there to facilitate it but I couldn't see a way to do it.

Thanks.

Kevin

 

[LD55ZRA]

You could use "Have replies sent to" field in Outlook so that you continue
using the same configurations for outgoing emails but replies would be sent
to a different address. To do this try this method:

View, Message Options, Now look under delivery options in the middle of the
dialog box. Enter your address in the line provided and a tick mark will be
automatically inserted in the check box.

hth

 

[Brian Tillman [MVP-Outlook]]

Is it possible for Outlook to send mail using different sending
addresses (same domain)? I want to be able to use a different prefix,
e.g. sales@mydomain or service@mydomain. There are quite a few of
them and I want to separate them on receipt using rules rather than
setting up different accounts for each of them.

Whenever I've tried so far Outlook sets up the email as (for example)
'From <defaultaddress@mydomain> on behalf of sales@mydomain'. I want
it to be simply from sales@mydomain or service@mydomain. Is that
possible?

I've just installed the 2010 beta in the hope there may be something
new in there to facilitate it but I couldn't see a way to do it.

Don't use the From field to select the sending address unless you're using
Exchange. Set up an account for each address and use the Accounts button to
select the account whose sending address is the one you want the recipient to
see.

 

[Kevin Weller]

You could use "Have replies sent to" field in Outlook so that you continue
using the same configurations for outgoing emails but replies would be sent
to a different address. To do this try this method:

Thanks but the sending address will still be the default address rather than
the address from which I want replies to be seen to come from.

Kevin

 

[Kevin Weller]

Set up an account for each address and use the Accounts button to
select the account whose sending address is the one you want the recipient to
see.

Thanks Brian but, as per my original post, there are quite a few of these and I
don't want to set up individual accounts.

I'm now pretty sure Outlook can't do this in any way other than you suggested so
I've started trialling Forte Agent which can and, if nothing goes awry during
the trial period, I'll use that for the bulk of my email. It's not ideal as
primary mail will be separate from my calendar, primary contact list, etc. and
it's text only but I can live with that.

Kevin

 

[Brian Tillman [MVP-Outlook]]

I'm now pretty sure Outlook can't do this in any way other than you
suggested so
I've started trialling Forte Agent which can and, if nothing goes awry
during
the trial period, I'll use that for the bulk of my email. It's not ideal as
primary mail will be separate from my calendar, primary contact list, etc.
and
it's text only but I can live with that.

How does Forté Agent do it?

 

[Kevin Weller]

[Re. sending from non-default address]

How does Forté Agent do it?

There are several ways I've discovered so far (please bear in mind
I've only been using the software a couple of days).

The easiest is to simply over type the sending email address when
composing an email.

It also has something called 'Personas' each of which has a name, an
email address and rules dictating if this address can be used for
replying to email, Usenet or email responses to Usenet posts. There
are other fields which can be added as well. If there are multiple
accounts set up in Agent a persona is associated with the one
specified in the persona properties.

Assuming a message being composed satisfies the relevant rules any
persona may be selected at message composition time.

Personas may also be associated with folders so all messages created
while that folder has focus will, by default, use the persona
associated with it (I have a feeling Outlook 2010 can do similarly
with an account).

In all cases the email sender is identified as the address specified
in the persona or the address typed in the composition window and the
reply-to field is set to the same (it is possible to specify a
'follow-up' field for a persona if required or on a per-message
basis).

I haven't found a way to send a message 'on behalf of' but that's not
an issue for me and it may be there somewhere.

There is lots of 'Help' information associated with this and I've only
touched the surface of it so far.

Kevin

 

[Brian Tillman [MVP-Outlook]]

The easiest is to simply over type the sending email address when
composing an email.

Wow. How facilitative of spam.

It also has something called 'Personas' each of which has a name, an
email address and rules dictating if this address can be used for
replying to email, Usenet or email responses to Usenet posts. There
are other fields which can be added as well. If there are multiple
accounts set up in Agent a persona is associated with the one
specified in the persona properties.

Doesn't sound any less complex than Outlook accounts.

 

[Kevin Weller]

Wow. How facilitative of spam.

Yes I agree. Sitting at a desk manually typing in email addresses is
a really, really efficient way of sending spam isn't it? I guess
that's what they must all be doing...

Doesn't sound any less complex than Outlook accounts.

It is not only less complex it's much more flexible but don't take my
word for it. Rather than basing your comment on what it 'sounds' like
you could always try it then you could comment from a knowledgeable
viewpoint. Until you do so such a comment isn't really worth a lot.

I thought you'd asked because you were curious not because you were
looking for an excuse to knock it; I should have known better.

Kevin

 

[Brian Tillman [MVP-Outlook]]

I thought you'd asked because you were curious not because you were
looking for an excuse to knock it; I should have known better.

I was curious and I wasn't "knocking" anything. If you can simply type
something in as the sender address, it seems that it would be easy to
automate. I simply have a personal distaste for easy impersonation. That
doesn't mean I think the product is inferior and you're adding meaning to my
words that I don't believe I included.

As to being one being more or less complex than the other, you still set
something up that permits (or forces, depending on your viewpoint) one to
click a button to make a choice of sending address. Based on your rather
cursory description (and that's all the information I have, since I'm not in
the least interested in using Agent myself) and the fact that I find it a snap
to set up multiple Outlook accounts, my opinion that both are equally complex
(or simple, depending on where you stand) remains. I don't care one whit what
mail client you use. Knock yourself out.

 

[Kevin Weller]

I don't care one whit what
mail client you use. Knock yourself out.

Thank you. Having your permission makes me feel so much better...

Kevin