sending as an e-mail

[K Burgess]

We have a calendar set up in a public folder. My boss
wants to know if I can e-mail the whole calendar to him.
I tried to export to an Excel sheet but the box doesn't
show the public folder. I can't get to the folder to pick
the name of the calendar. Is there any other way to e-
mail a calendar?

 

[Sue Mosher [MVP-Outlook]]

The closest Outlook can come to a built-in method for sending a calendar as
a single file attachment is to export the Calendar folder to a file, then
sending the exported file. But that can't be done directly for a public
folder.

If you have Word, you can use one of the Word templates listed at
http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data
into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create
a calendar from Outlook data, using a filter to include only certain
appointments. The resulting .vsd file can then be sent as an attachment. I
haven't tried that with a public folder.

For a VBA code solution that creates an HTML-format mail message containing
any single day's appointment list, see
http://www.slipstick.com/dev/finddate.htm#today .

Another technique is to use a third-part tool called ClipForm
(http://www.ivitar.com/clipform/). This tool uses templates to export
Outlook data -- a whole folder or selected items -- to the Windows
clipboard, text file, HTML email message, or other file types.