Sending Doc. as a PDF

[olivier_LHERMITE]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

Hi, I have used Word in windows and was able to send the document as PDF with a click. Can I do this with Word Mac?
I want to be able to save as doc but send as pdf.
Thanks

 

[Daiya Mitchell]

Hi Olivier,

Look under the funny scroll icon menu at the right of the other Word
menu items, and under Sample Automator Workflows, you will see an option
to Send PDF in Entourage. Use that. I assume you are using the entire
Office suite?

NOTE: Will not be available in Home and Student retail versions. Other
workarounds are possible for that version.

 

[Phillip Jones]

Uh Daiya - there is a better method.

Save the document as a doc or docx document first.

Then click on *Save As...*

scroll down the list and you will find a listing for PDF.

Its actually a Converter for PDF. It doesn't call up Apple print menu.
it directly creates a PDF.

It even allows for inserted Page breaks to work (I haven't checked to
see if Column or Section breaks work or not).

even Page breaks (inserted page breaks) would cause document to be
broken up into separate PDF that had to be put together on Word 2004.

I've actually tried it on a set of Bylaws for my Association previously
I had to hit return numerous time to break to another Page. I removed
all those inserted returns and inserted Page breaks and worked fine.

Hi Olivier,

Look under the funny scroll icon menu at the right of the other Word
menu items, and under Sample Automator Workflows, you will see an option
to Send PDF in Entourage. Use that. I assume you are using the entire
Office suite?

NOTE: Will not be available in Home and Student retail versions. Other
workarounds are possible for that version.

--
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Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
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[Daiya Mitchell]

Hi Phillip,

I'm not sure you actually read either the question or my answer.

He wants to email the documents, in as few steps as possible. I did not
tell him to use the File Print dialog. The Automator Workflow is the
best method for what he wants, and that does use the MS PDF converter.

However, if he doesn't have the automator workflows, then using the MS
Save as PDF doesn't help him email the document quickly--he still has to
attach it to the new email. In that case, using the Print menu and the
Apple Save as PDF does let him directly attach it to an email, and would
be the best method for what he wants.

The MS Save As PDF is marginally better in that it doesn't create
multiple PDFs--but few people run into the problem of getting multiple
PDFs anyhow. Page breaks do NOT cause multiple PDFs in most
instances--even section breaks are not guaranteed to cause them. There's
no point in going out of the way to avoid the multiple PDF problem until
he actually runs into it.

even Page breaks (inserted page breaks) would cause document to be

broken up into separate PDF that had to be put together on Word 2004.

No. That is untrue. Sometimes this happens, but it is not an absolute.
In 90% of cases, there will be no difference in using the Apple Save as
PDF or the MS Save as PDF.

Daiya

 

[Michel Bintener]

Hi Daiya and Oliver,

there's another, perhaps easier solution:

Create an alias for Entourage (ctrl-click Entourage in the Finder and select
"Make Alias"). You might want to rename that alias, but that's optional;
drag that alias into the folder called PDF Services, located in Macintosh
HD>Library. If you open your Word document, then click on File>Print, you
should be able to send your PDF file as an Entourage attachment through the
PDF button in the lower left corner; just make sure to select Entourage from
that menu, as the Mail PDF workflow launches Mail.

Hi Olivier,

Look under the funny scroll icon menu at the right of the other Word
menu items, and under Sample Automator Workflows, you will see an option
to Send PDF in Entourage. Use that. I assume you are using the entire
Office suite?

NOTE: Will not be available in Home and Student retail versions. Other
workarounds are possible for that version.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Phillip Jones]

I was referring to using the adobe PDFMaker in 2004.

I had the experience of using it for me would guarantee multiple Page
PDF's with page or section breaks using 2004.

going through the apple print menus in 2004 uses an older version of
Pdf's. Apple does this to keep on adobe good side so they will continue
to develop Acrobat for the Mac platform. If they were equal to or
greater than Acrobat there would be no incentive to continue.

Although I understand that on OSX.5 Apple is pushing the envelope pretty
hard now incorporating many of the modern features of Acrobat into one
of their own applications.

Hi Phillip,

I'm not sure you actually read either the question or my answer.

He wants to email the documents, in as few steps as possible. I did not
tell him to use the File Print dialog. The Automator Workflow is the
best method for what he wants, and that does use the MS PDF converter.
However, if he doesn't have the automator workflows, then using the MS
Save as PDF doesn't help him email the document quickly--he still has to
attach it to the new email. In that case, using the Print menu and the
Apple Save as PDF does let him directly attach it to an email, and would
be the best method for what he wants.

The MS Save As PDF is marginally better in that it doesn't create
multiple PDFs--but few people run into the problem of getting multiple
PDFs anyhow. Page breaks do NOT cause multiple PDFs in most
instances--even section breaks are not guaranteed to cause them. There's
no point in going out of the way to avoid the multiple PDF problem until
he actually runs into it.

broken up into separate PDF that had to be put together on Word 2004.

No. That is untrue. Sometimes this happens, but it is not an absolute.
In 90% of cases, there will be no difference in using the Apple Save as
PDF or the MS Save as PDF.

Daiya

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>