Sequentially Renumbering a Table Column in Word 2002?

[J. Danniel]

Hi everyone.

I'm using Word 2002 and have a question about renumbering a table that
was created by another program.

The program is E-Help's Robo Demo 5, which creates multimedia slide
presentations. The program lets you export captions to a Word
Document, in the form of a table.

The table has three columns: Frame ID, Item ID, and Captions.

I don't need the Item ID at all, so I delete it.

Here's the problem: The Frame ID column is numbered in increments of
four, starting with Zero, such as this: 0, 4, 8, 12, 16, etc.

I don't know why this sequence was chosen by the programmers, but the
point is this: I want to renumber this column 1, 2, 3, etc., so the
Frame ID number correctly corresponds to the captions.

Is there a way to automate this process, so that the numbers currently
in the Frame ID column are removed, and replaced with a sequential
numbering system beginning with 1, or better yet, 01?

Would this require a macro, or is there a simpler way of doing this?

Can I delete this column, add a new, blank column, and automatically
sequentially number each cell?

What's the most viable, practical, and simplest way of doing this? If
you need further information from me, or want to see the document,
please e-mail me at (e-mail address removed) and leave out the number 4.
Thank you!


To reply privately via e-mail,
please remove the number 4 from
the reply address. Thank you very much!
Jack Danniel

 

[Bob Dukes]

If you're talking about incremental numbering of rows in a Word 2002 table,
select the column cells you where you want the incremental numbering.
Format>Bullets & Numbering opens the B & N dialog. On the Numbering tab,
choose an option other than None. The Customize button opens the Customize
Numbered List dialog. In the Number Style drop down box, select the "01, 02,
03, ..." option. The Start at option should default to 01 with a period
after the number. If you don't want the period, delete it from the Number
format text box at the top of the dialog. The Number and Text Position
options may or may not be important to you. You can experiment with these.
Clicking OK on the B & N dialog should sequentially number the selected
table cells starting with 01. A possible disadvantage to this method is that
a tab is automatically included after each number.

If you don't want the tab, you can try using the Insert>Field command. In
the Categories list choose Numbering. In the Field Names list choose
AutoNum. I'm not sure this option will give you as many formatting choices
as the method above. Looks like you'll want to choose "1, 2, 3,..." as the
format. If you want a character other than the defauld period after each
number you can specify the character in the Field Options section. Clicking
OK should put the number 1 in the cell with the cursor. If you want 01 you
may have to manually type the 0 in front of the 1. For numbers 02-09 you can
copy the 01, select the cells where you want 02-09 and paste. For numbers
after 09, copy one of the pasted numbers without the 0 in front of it,
select the cells where you want the numbering to continue, and paste.

Hope this helps.

Bob Dukes




Hi everyone.

I'm using Word 2002 and have a question about renumbering a table that
was created by another program.

The program is E-Help's Robo Demo 5, which creates multimedia slide
presentations. The program lets you export captions to a Word
Document, in the form of a table.

The table has three columns: Frame ID, Item ID, and Captions.

I don't need the Item ID at all, so I delete it.

Here's the problem: The Frame ID column is numbered in increments of
four, starting with Zero, such as this: 0, 4, 8, 12, 16, etc.

I don't know why this sequence was chosen by the programmers, but the
point is this: I want to renumber this column 1, 2, 3, etc., so the
Frame ID number correctly corresponds to the captions.

Is there a way to automate this process, so that the numbers currently
in the Frame ID column are removed, and replaced with a sequential
numbering system beginning with 1, or better yet, 01?

Would this require a macro, or is there a simpler way of doing this?

Can I delete this column, add a new, blank column, and automatically
sequentially number each cell?

What's the most viable, practical, and simplest way of doing this? If
you need further information from me, or want to see the document,
please e-mail me at (e-mail address removed) and leave out the number 4.
Thank you!


To reply privately via e-mail,
please remove the number 4 from
the reply address. Thank you very much!
Jack Danniel

 

[J. Danniel]

You know what...that was so darned easy, I don't know why I didn't
think of it. It worked fine. Thank you! Jd

If you're talking about incremental numbering of rows in a Word 2002 table,
select the column cells you where you want the incremental numbering.
Format>Bullets & Numbering opens the B & N dialog. On the Numbering tab,
choose an option other than None. The Customize button opens the Customize
Numbered List dialog. In the Number Style drop down box, select the "01, 02,
03, ..." option. The Start at option should default to 01 with a period
after the number. If you don't want the period, delete it from the Number
format text box at the top of the dialog. The Number and Text Position
options may or may not be important to you. You can experiment with these.
Clicking OK on the B & N dialog should sequentially number the selected
table cells starting with 01. A possible disadvantage to this method is that
a tab is automatically included after each number.

If you don't want the tab, you can try using the Insert>Field command. In
the Categories list choose Numbering. In the Field Names list choose
AutoNum. I'm not sure this option will give you as many formatting choices
as the method above. Looks like you'll want to choose "1, 2, 3,..." as the
format. If you want a character other than the defauld period after each
number you can specify the character in the Field Options section. Clicking
OK should put the number 1 in the cell with the cursor. If you want 01 you
may have to manually type the 0 in front of the 1. For numbers 02-09 you can
copy the 01, select the cells where you want 02-09 and paste. For numbers
after 09, copy one of the pasted numbers without the 0 in front of it,
select the cells where you want the numbering to continue, and paste.

Hope this helps.

Bob Dukes

Please remove the number 4 from the reply
address if you wish to reply privately.
Thank you very much. Jack Danniel