Set styles for Headings 1-9 coherently - How to?

[Richard]

Hi,

I'm running Office 2003. The styles for my Heading? look like this:

Heading1: Arial 16pt bold
Heading2: Arial 14pt bold italic
Heading3: Arial 13pt bold
Heading4: Times N.R.14pt bold
Heading5: Times N.R.13pt bold italic
Heading6: Times N.R.11pt bold
etc.

To my mind, this is somewhat haphazard when all of them are used in a
document.

What is the most expeditious way to change them to something more
orderly IMHO, let's say:

Heading1: Arial 16pt bold
Heading2: Times N.R.15pt bold italic
Heading3: Arial 14pt bold
Heading4: Times N.R.13pt bold italic
Heading5: Arial N.R.12pt bold
Heading6: Times N.R.11pt bold italic
etc.

for the current and all future documents on my machine?

TIA,
Richard

 

[Beth Melton]

I'm not sure if you are asking how to modify the Heading styles or
distributed the modified styles to previously created documents, or both.

To modify the styles:
- Create a new template or if you want to redefine them in Normal.dot,
creating a new document based on your Normal template
- Go to Format/Styles. This should display the Styles and Formatting task
pane.
- Click the arrow next to Heading 1, then click Modify
- Make your style changes
- If using a blank document, select the option, New Documents Based on This
Template (this may read differently - I'm going on memory here.)
- Repeat last three steps for the other Heading styles

To distribute the styles to previously created documents there are a couple
methods you can use:

1. Organizer:
- Go to Tools/Templates and Add-ins and click Organizer
- Close the Normal.dot (if you have them defined in another
document/template)
- Open the document/template with your preferred styles
- Select the Heading styles, copy them to your document

2. Use the Automatically Update Document Styles option
- Create a template for you newly defined styles (or if they are defined in
Normal.dot this isn't necessary)
- Go to Tools/Templates and Add-ins
- Attach the template with the modified styles (if necessary)
- Select the Automatically Update Document Styles option

Then for new documents, use your modified template.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Co-author of Word 2007 Inside Out (Microsoft Press)
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Richard]

I'm not sure if you are asking how to modify the Heading styles or
distributed the modified styles to previously created documents, or both.

To modify the styles:
- Create a new template or if you want to redefine them in Normal.dot,
creating a new document based on your Normal template
- Go to Format/Styles. This should display the Styles and Formatting task
pane.
- Click the arrow next to Heading 1, then click Modify
- Make your style changes
- If using a blank document, select the option, New Documents Based on This
Template (this may read differently - I'm going on memory here.)
- Repeat last three steps for the other Heading styles

To distribute the styles to previously created documents there are a couple
methods you can use:

1. Organizer:
- Go to Tools/Templates and Add-ins and click Organizer
- Close the Normal.dot (if you have them defined in another
document/template)
- Open the document/template with your preferred styles
- Select the Heading styles, copy them to your document

2. Use the Automatically Update Document Styles option
- Create a template for you newly defined styles (or if they are defined in
Normal.dot this isn't necessary)
- Go to Tools/Templates and Add-ins
- Attach the template with the modified styles (if necessary)
- Select the Automatically Update Document Styles option

Then for new documents, use your modified template.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Co-author of Word 2007 Inside Out (Microsoft Press)http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ:http://mvps.org/word
TechTrax eZine:http://mousetrax.com/techtrax/
MVP FAQ site:http://mvps.org/

Great guidance. Thanks.

I just came up with another issue, but I'll post under a new thread.

Best wishes,
Richard