Set-up OneNote 2007 multiple computers notebook on thumb drive

[Paul Norris II]

Please explain the proper way to set-up OneNote 2007 with multiple computers
and keeping the notebook on a thumb drive. How do you manage the synching in
order to not create a mess of duplicated sections?

What happens when you have a thumb drive with an existing notebook and you
tell OneNote to use that notebook? It appears that rather than switching to
the new file, OneNote writes data from the existing default notebook into the
one on the thumb drive.

What happens when you start OneNote on a computer with the thumb drive file
unavailable but then have the thumb drive available at a later time?

Somehow I ended up with a notebook with two or three separate copies of each
section with slight variations in the name, indicating perhaps the date of
that version. I also had to delete the tables of contents because OneNote
did not see the sections that were present.

 

[Patrick Schmid [MVP]]

Create one notebook on the thumb drive on one computer. Do not close
that notebook ever! (unless you don't want to use it anymore).
Simply open the notebook on all other computers, again without ever
closing it. You can keep working on the notebook on any computer even if
the thumb drive is not plugged in. OneNote will sync all local changes
back to the thumb drive, once you plug it back in.


Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
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RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
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[ekseks]

Thanks for the info, Patrick. This “feature†is fantastic. It allows me to
use the same notebooks on my home desktop PC, my work laptop, and my slate
(tablet) pc, and keep the notebooks all up to date and sync'd on each
computer.

OneNote does true synchronization. But if and when it can’t sync, any out of
sync changes -- for example if I don’t have my thumb drive installed -- are
shown in red so I can choose what to copy and what not to copy to get
everything sync’d up again.

OneNote is a fantastic product. I am trying to convince people at work
everyone should be using it!!

Create one notebook on the thumb drive on one computer. Do not close
that notebook ever! (unless you don't want to use it anymore).
Simply open the notebook on all other computers, again without ever
closing it. You can keep working on the notebook on any computer even if
the thumb drive is not plugged in. OneNote will sync all local changes
back to the thumb drive, once you plug it back in.


Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007: http://pschmid.net/office2007/customize
RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed

Please explain the proper way to set-up OneNote 2007 with multiple computers
and keeping the notebook on a thumb drive. How do you manage the synching in
order to not create a mess of duplicated sections?

What happens when you have a thumb drive with an existing notebook and you
tell OneNote to use that notebook? It appears that rather than switching to
the new file, OneNote writes data from the existing default notebook into the
one on the thumb drive.

What happens when you start OneNote on a computer with the thumb drive file
unavailable but then have the thumb drive available at a later time?

Somehow I ended up with a notebook with two or three separate copies of each
section with slight variations in the name, indicating perhaps the date of
that version. I also had to delete the tables of contents because OneNote
did not see the sections that were present.