Setting up an index directory in a Word doc does NOT work / "No index entries found"

[Goran Ivanic]

Ok, I have a Word 2003 doc which contains currently NO index directory.

To setup such a index directory I did the following (according to some MS manuals):

I ...

1.) Marked a line/words
2.) right clicked and selected "Bullets and Numbering"
3.) Selected "Outline Numbering" and "1.1.1" style
4.) Repeated 1. - 3. for approx. 5 other lines

5.) Set the cursor at the top of the document
6.) Clicked the Word2003 menü "Insert->Reference->Index and Tables..."
7.) Clicked OK

Now at the place where the index directory should appear an error line was shown:

"Error! No index entries found."

So what ? I already marked a couple of text phrases.

What else can I do ?

Perhaps "Bullet and Numbering.." is not the corrent index entry definition.
But what else is correct?

Goran

 

[Shauna Kelly]

Hi Goran

We may have a problem with terminology here. You have talked about an
"index", but I think you're actually talking about a Table of Contents.

A Table of Contents is a list of the major parts of a document, generally
placed at the beginning of document, shown in the order in which the parts
appear, and displaying page numbers.

For information on how to create a Table of Contents, see
How to create a table of contents in Microsoft Word
http://www.ShaunaKelly.com/word/toc/CreateATOC.html

An Index is a list of the page numbers on which you'll find particular words
or phrases. It is sorted in alphabetical order by word, and is generally
shown at the end of a document.

For information on how to create an Index, see
How do I generate an index in Word?
http://word.mvps.org/FAQS/Formatting/Createindex.htm


Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Luc]

Goran,
To create an index, you have to select the word(s) and tag them as an index
entry. No bulleting and numbers required. Either use alt+shift+x or Insert -
reference - index... the tagged words will show up as follows {XE:
"headword:sub"}. Once tagged you can generate the index.
Read this article on the subject:
http://word.mvps.org/faqs/formatting/Createindex.htm

 

[Suzanne S. Barnhill]

You numbered some items. Presumably this applied an outline level other than
Body Text, so theoretically you could build a table of contents (TOC) based
on these paragraphs, but not an index. Generating an index requires the
insertion of XE fields. I suggest you read Word's Help to understand the
difference between a TOC (usually at the front of a document, in
chronological order) and an index (usually at the back, in alphabetical
order).

 

[Sarah_Lecturer]

When you say marked an entry... did you go to Insert, Reference, Index and
Tables, Mark Entry, Add Main/sub entry clicked mark/mark all for each word /
phrase you want in your index?

Hope this helps

Sarah xx