Setting up my Notebook

[John Waller]

After a few days of using OneNote, I'm quite impressed by it.

My wife runs a company giving private singing lessons on a 1 teacher : 1
student basis. Half hour lesson per student

She needs networkable software to manage lesson notes but doesn't need
anything as sophisticated as a database for this.
We run Access databases for several other company functions.

Anyway, our scenario for OneNote:
1) 5 teachers
2) up to 50 students per teacher
3) up to 100 lessons per student (typically 50+)

I thought the best structure might be:

a) 1 folder per teacher

b) 1 section in each folder per student (running in tabs across the top of
each teachers folder).

c) 1 page per lesson (page tabs named by date on which lesson took place)

d) probably don't required subpages

I see some minor downsides e.g. section tabs cannot be sorted alphabetically
but we can work around that, specifying custom page sizes by folder does not
seem possible.
But if the above structure works then we should be fine.

Anything else I should bear in mind?

 

[Kathy J]

John,
Not related to the organization, but your wife and company might want to
check out the stationery available from Office On-line. There are stationery
pages for each of the clefs, drum notation, guitar notation, and some other
music related sets.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Co-Author of Life on OneNote - Coming Fall 2004 from Holy Macro! Books
Get OneNote answers at http://www.onenoteanswers.com
Get PowerPoint answers at http://www.powerpointanswers.com
Want to learn OneNote? Check out
http://www.eclecticacademy.com/newclasses.htm#onenote

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[John Waller]

Not related to the organization, but your wife and company might

want to check out the stationery available from Office On-line. There
are stationery pages for each of the clefs, drum notation, guitar
notation, and some other music related sets.

Thanks Kathy. Looks like one or two of those may be really useful.
esp. the weekly calendar which is similar to the format the teachers
currently use for keeping manual lesson records.

 

[Andrew Watt [MVP - InfoPath]]

After a few days of using OneNote, I'm quite impressed by it.

My wife runs a company giving private singing lessons on a 1 teacher : 1
student basis. Half hour lesson per student

She needs networkable software to manage lesson notes but doesn't need
anything as sophisticated as a database for this.
We run Access databases for several other company functions.

Anyway, our scenario for OneNote:
1) 5 teachers
2) up to 50 students per teacher
3) up to 100 lessons per student (typically 50+)

I thought the best structure might be:

a) 1 folder per teacher

b) 1 section in each folder per student (running in tabs across the top of
each teachers folder).

c) 1 page per lesson (page tabs named by date on which lesson took place)

John,

That sounds reasonable. It will "break" though if any student has
lessons from two (or more) teachers. You would then need to use Search
to find the information for any individual student (assuming you had a
unique identifier for each).

d) probably don't required subpages

I see some minor downsides e.g. section tabs cannot be sorted alphabetically

You can sort sections. Right click a section tab and click Move and
then follow the on-screen instructions.

After getting a group of sections sorted then right click to the left
of where you want to install a new section and select New Section.
Then it's in its correct (alphabetically) place.

Andrew Watt
MVP - InfoPath

 

[John Waller]

Thanks for the input, Andrew. Very useful.

That sounds reasonable. It will "break" though if any student has
lessons from two (or more) teachers.

Thankfully we don't have multiple teachers per student.
The closest we have is a student moving from one teacher to another which is
rare.
In this case, I plan on simply moving the student's section to the
alternative teacher's folder.

You would then need to use Search

to find the information for any individual student (assuming you had a
unique identifier for each).

Hopefully this should not be an issue for us.

You can sort sections. Right click a section tab and click Move and
then follow the on-screen instructions.
After getting a group of sections sorted then right click to the left
of where you want to install a new section and select New Section.
Then it's in its correct (alphabetically) place.

I have been following this exact procedure but I consider it more of a
workaround.
I'd like to be able to right click on any section tab and alphabetically
Sort all section tabs within a given folder with a single click.

Alternatively, I'd like to be able to sort the sections via the dropdown
menu which appears when you click on a folder name in the top LHS of the
screen, under the toolbars.