Setup Contact Categories

[HHM]

I have contacts in my Personal Folders that are broken down by categories
(ie: personal, work, friends....). When I go to start a new email, the
access to these group names are dropped from my option to send one or all an
email. How do I set up the Address Book or Contacts to recognize those
inputs in my personal folder? My intent here is not to have to re-insert all
the names or create new categories in other locations. I constantly move
names and contacts from one computer to another and cannot afford the time to
restructure every time there is a new entry. Please advise.

 

[Russ Valentine]

Post is unclear. We have no idea to which view you are referring for
recipient selection. If you insist on using the Outlook Address Book view
for selecting recipients, you should know that it is an outdated relic that
does not support Categories nor any other useful method for grouping
recipients. Outlook's developers have decided for you that you should use
views of the Contacts Folder for selecting recipients and abandon the
address book view completely, even if you don't want to.

 

[Diane Poremsky [MVP]]

If you are trying to filter by category in the address book, you'll either
need to select the contacts in Outlook then use New message to selected
contacts or create folders to group the contacts by personal, work, friends,
etc.

--
Diane Poremsky [MVP - Outlook]

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[HHM]

Post is unclear. We have no idea to which view you are referring for
recipient selection. If you insist on using the Outlook Address Book view
for selecting recipients, you should know that it is an outdated relic that
does not support Categories nor any other useful method for grouping
recipients. Outlook's developers have decided for you that you should use
views of the Contacts Folder for selecting recipients and abandon the
address book view completely, even if you don't want to.
--
Russ Valentine


The intent is to set up unique groups of contacts. How is this accomplished? For the record, I do not use the Address Book, I use contacts under my "Personal Folder". However; when I go to pull names from the contacts in the selection box the only categories I can select from are: "Accounts", "Business Contacts" and "Contacts". None of these show the unique categories that are identified under "Contacts" in the Personal Folder. The names in the "Contacts" are just one folder that includes all the names. This does not allow me to do mailings to special groups w/out cherry picking the names. How do I make the categories that I can use show up the way it shows in the Personal Folder or how do I direct the selections to the personal folder contact's unique categories.

I hope this is clearer - please advise.

 

[Russ Valentine]

Why wouldn't you just use the "By Category" view of your Contact Folder to
do this?