SHARED DISTRIBUTION LIST IN OFFICE

[William]

I work in an office that has 25 employees. Recently we all received Outlook
2003 on our individual work stations. We are on a network with a Microsoft
Exchange Server, but it is not running Sharepoint software. We would like to
be able to share distribution lists. So far I know of two ways to do this:

1. Store the lists on the Global Address List on the server. To load a list
into a new email requires 3 mouse clicks, scroll to the list, then 3 more
mouse clicks. Ugh.

2. Designate one of our computers to store the lists, and then give everyone
in the office permission to access the contacts folder on that computer.
This requires only 4 mouse clicks to load a list into a new email.

Are there any other options?

Thanks,

 

[Judy Gleeson \(MVP Outlook\)]

Public Folder of Contacts and that's where you add shared Contacts and use
Categories or DLs. You'll tend to find most people recommend Categories
over DLs for numerous reasons.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

 

[William]

Thank you, Judy!!
--
William

Public Folder of Contacts and that's where you add shared Contacts and use
Categories or DLs. You'll tend to find most people recommend Categories
over DLs for numerous reasons.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot