Sharing and Removing Saved Links in PWA

[SylvieU]

Hi,

Saved Links on PWA are very useful to create shortcut with customized
parameters. However, I would like to know how we can share a save link with
other users and how you can remove an existing saved link ?
Thanks in advance,

Sylvie Ubaldi.

 

[TGG]

Sylvie,

I'm not aware of a way to share Saved Links since these were supposed to be
a way for you to customize your own view.

As for deleting a view, you should see an option on the screen where you
saved the link called Organize your saved links. When you go in there, you
can delete the link.

TGG

blog: http://spaces.msn.com/members/evildoctorporkchop

 

[SylvieU]

Hi,

When I save a link, I can only type the name and click OK or Cancel. On sthe
side panel wher my links are listed, I don't find any option de delete a
link. In which screen, i could find the option to organize the links ?
Thanks for your help,

Sylvie.

 

[Reid McTaggart]

as TGG wrote, the action is called "Organize your saved links." It appears
at the bottom of the list of actions on the left side of your screen, but
only if the "Saved Links" choice appears at the top of the list of actions on
the left side of your screen.

These two related commands, "Saved Links" and "Organize your saved links,"
only appear if you have actually saved a link. Once you have saved a link,
if you want to delete it or rename it, click on "Organize your saved links.

I hope this helps.

 

[jbigroups]

The "Organize your saved links" option is on the side panel on the
Project Center page.

 

[Reid McTaggart]

Also in the Resource Center and the Protfolio Analyzer.

 

[SylvieU]

Thanks a lot , I found it and I can now remove or rename Saved Links. Any
idea on how I can share some saved links with others users ?

SylvieU.

 

[Dale Howard [MVP]]

SylvieU --

As TGG stated correctly, you cannot share Saved Links with others. If you
have created a custom View that others would probably like to use, I
recommend you ask your Project Server administrator recreate your Saved Link
view as a custom PWA View that everyone can use. Hope this helps.

 

[TGG]

Here's something to try though I haven't tested this out yet. But I got more
sleep last night so more neurons are firing this morning.

These steps assume you are using a view that everyone with whom you are
sharing has access.
1. Go to a screen where you have the Saved Links option visible
2. Expand the plus to get your list of Saved Links
3. Right click on the saved view you want to share
4. From the right click dialog, select properties
5. You will see an address partially visible. Select the entire contents of
the address using the click and drag method. Make sure it scrolls down to
the end.
6. Right click on the selected address and select copy
7. Click the cancel button
8. Now, in wordpad, outlook or someplace you can paste text, paste the url
you just copied.
9. Go to the end of the url and look for &FavId= Starting with the &Fav
point, delete from that point to the end of the URL.
10. Send the person you want to share the remaining URL.

It should look something like the following which has grouping and filtering
specified:
http://[your domain
name]/projectserver/Views/PortfolioView.asp?ZoomLevel=0&GroupBy0=2&GroupBy1=4&GroupBy2=0&StartDate=484708371&SortBy=Project
Name&SortDir=0&OutlineLevel=-1&TLTasks=false&_viewID=124&_cfF1=PROJ_NAME&_cfOp1=beginsWith&_cfV1=Ba&_cfJ1=and&_cfF2=&_cfOp2=&_cfV2=&_cfJ2=and&_cfF3=&_cfOp3=&_cfV3=&_cfJ3=&AF=0&DividerPos=400&TimeWithDate=0

Then, if this works for the receiving person, they can save the link also.

Again, if this works, you could also store this link in your project
sharepoint site in the links list so that you can share the view among the
team.

YMMV, this theoretically should work but these steps have not been tested by
me yet.

Let me know if it works.

Thanks!
TGG

 

[Abi]

Hi TGG!

I have already tried doing that but it didn't work. I event checked
with MSDN the view variables but still did not help

As for Dale's suggestion, this only works if you have enterprise
outline codes defined. But what if we are only using custom enterprise fields
and not outline codes? how are we going to share the saved links?

Need advise. Thanks.

Abi

Here's something to try though I haven't tested this out yet. But I got more
sleep last night so more neurons are firing this morning.

These steps assume you are using a view that everyone with whom you are
sharing has access.
1. Go to a screen where you have the Saved Links option visible
2. Expand the plus to get your list of Saved Links
3. Right click on the saved view you want to share
4. From the right click dialog, select properties
5. You will see an address partially visible. Select the entire contents of
the address using the click and drag method. Make sure it scrolls down to
the end.
6. Right click on the selected address and select copy
7. Click the cancel button
8. Now, in wordpad, outlook or someplace you can paste text, paste the url
you just copied.
9. Go to the end of the url and look for &FavId= Starting with the &Fav
point, delete from that point to the end of the URL.
10. Send the person you want to share the remaining URL.

It should look something like the following which has grouping and filtering
specified:
http://[your domain
name]/projectserver/Views/PortfolioView.asp?ZoomLevel=0&GroupBy0=2&GroupBy1=4&GroupBy2=0&StartDate=484708371&SortBy=Project
Name&SortDir=0&OutlineLevel=-1&TLTasks=false&_viewID=124&_cfF1=PROJ_NAME&_cfOp1=beginsWith&_cfV1=Ba&_cfJ1=and&_cfF2=&_cfOp2=&_cfV2=&_cfJ2=and&_cfF3=&_cfOp3=&_cfV3=&_cfJ3=&AF=0&DividerPos=400&TimeWithDate=0

Then, if this works for the receiving person, they can save the link also.

Again, if this works, you could also store this link in your project
sharepoint site in the links list so that you can share the view among the
team.

YMMV, this theoretically should work but these steps have not been tested by
me yet.

Let me know if it works.

Thanks!
TGG

Thanks a lot , I found it and I can now remove or rename Saved Links. Any
idea on how I can share some saved links with others users ?

SylvieU.

 

[TGG]

Abi,

I was looking at the following MSDN pages for my info.
http://msdn.microsoft.com/library/d...jsdkWebpCustURLOptionsViewVars_HV01103885.asp and
http://msdn.microsoft.com/library/d...k/html/pjsdkWebpCustURLOptions_HV01100334.asp

Assuming the person you are sharing the link with has access to the same
view and data, the link hould work with removing the FavID. We've tried it
internally and it works as long as the people are security peers. If they
aren't, they won't see any data or it will say they don't have access to the
view.

What error are you receiving?
TGG

Hi TGG!

I have already tried doing that but it didn't work. I event checked
with MSDN the view variables but still did not help

As for Dale's suggestion, this only works if you have enterprise
outline codes defined. But what if we are only using custom enterprise fields
and not outline codes? how are we going to share the saved links?

Need advise. Thanks.

Abi

Here's something to try though I haven't tested this out yet. But I got more
sleep last night so more neurons are firing this morning.

These steps assume you are using a view that everyone with whom you are
sharing has access.
1. Go to a screen where you have the Saved Links option visible
2. Expand the plus to get your list of Saved Links
3. Right click on the saved view you want to share
4. From the right click dialog, select properties
5. You will see an address partially visible. Select the entire contents of
the address using the click and drag method. Make sure it scrolls down to
the end.
6. Right click on the selected address and select copy
7. Click the cancel button
8. Now, in wordpad, outlook or someplace you can paste text, paste the url
you just copied.
9. Go to the end of the url and look for &FavId= Starting with the &Fav
point, delete from that point to the end of the URL.
10. Send the person you want to share the remaining URL.

It should look something like the following which has grouping and filtering
specified:
http://[your domain
name]/projectserver/Views/PortfolioView.asp?ZoomLevel=0&GroupBy0=2&GroupBy1=4&GroupBy2=0&StartDate=484708371&SortBy=Project
Name&SortDir=0&OutlineLevel=-1&TLTasks=false&_viewID=124&_cfF1=PROJ_NAME&_cfOp1=beginsWith&_cfV1=Ba&_cfJ1=and&_cfF2=&_cfOp2=&_cfV2=&_cfJ2=and&_cfF3=&_cfOp3=&_cfV3=&_cfJ3=&AF=0&DividerPos=400&TimeWithDate=0

Then, if this works for the receiving person, they can save the link also.

Again, if this works, you could also store this link in your project
sharepoint site in the links list so that you can share the view among the
team.

YMMV, this theoretically should work but these steps have not been tested by
me yet.

Let me know if it works.

Thanks!
TGG

Thanks a lot , I found it and I can now remove or rename Saved Links. Any
idea on how I can share some saved links with others users ?

SylvieU.


:

Also in the Resource Center and the Protfolio Analyzer.
--
Reid McTaggart
Alegient, Inc., Houston
Project Server Experts
Microsoft Certified Partner


:

The "Organize your saved links" option is on the side panel on the
Project Center page.