They need to add the shared folder to their Outlook
Address Book.
- Right click on the Contact Folder
- Select Properties
- Select the Outlook Address Book tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"
Now to use this, open a new message, click the TO, and select
the Contact Folder from the "Show Names from the:"
Outlook Address Book.
If you use Exchange Server with Public Folders:
A Public Folder Contact type is ideal to use as a shared
Outlook Address Book.
- Everyone can add this PF to their own Outlook Address Book.
That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Set permissions on the Contact Public Folder (PF) to
Author if you want everyone to add their own info but not
screw up anyone else's
Reviewer if you want one guy to be the keeper
- Then have everyone add this PF to their own Outlook Address
Book. That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Right click on the Contact PF
- Select Properties
- Select the Outlook Address Book tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"
Now to use this, open a new message, click the TO, and select
the Contact Public Folder from the "Show Names from the:"
Outlook Address Book.
or to add the public folder to your favorites, Below is the info
on adding a public folder to your Favorites bar for Outlook
2007:
Outlook 2007:
The link that follows is the Microsoft Office Online FREE
training course.
Add a public folder shortcut to Favorites:
http://office.microsoft.com/en-us/outlook/HP052422771033.aspx?pid=CH063566521033
Using the Navigation Pane (see pics of Nav Pane):
http://www.uwec.edu/HELP/Outlook07/np-general.htm )
A search on the Training Course site for "Favorites" brings many
quick and easy Help and How-To courses you can share with
your clients:
http://office.microsoft.com/en-us/help/results.aspx?qu=favorites&sc=9
Nikki
I have shared my contacts with other people in my office, but when they
click
to create a new mail and click on the drop-down for Contacts, my contacts
are
not showing up. How do we get it to show? We are using this process: (1)
Address book is shared (2) Shared user clicks on "New", "Mail Message" (3)
User clicks on "To" field in new email (4) User clicks on "address book" (5)
My shared lists are not showing.
Thank you!
