Sharing contacts with external user

[Red]

We have an employee in another state who is not joined to our network. He has
his own private contacts list. He is sending Xmas cards to some of his
contacts, and I need to print address labels for him.
What is the best way for him to send me the contacts he wants to send cards
to?

 

[Diane Poremsky [MVP]]

version of outlook?

There may be other options, depending on his version of outlook, but he can
either send you copies of his contacts to be printed or make a view with the
fields you need and copy and paste it into a document for use in mail merge.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

 

[Brian Tillman]

We have an employee in another state who is not joined to our
network. He has his own private contacts list. He is sending Xmas
cards to some of his contacts, and I need to print address labels for
him.
What is the best way for him to send me the contacts he wants to send
cards to?

One approach would be for him to create a new PST, copy his contacts folder
to it, close it in Outlook, stop and restart Outlook, and mail the PST to
you. It may be necessary for him to rename the extension from ".pst" ro
something else, like ".psn" in order to mail it. When you receive it, save
it do disk, rename it to ".pst" and then, in Outlook, click
File>Open>Outlook Data File, browse to the file, select it, and click OK.
You'll now have access to that contacts folder and can use it in a mail
merge.