Sharing Options

[GavilanEX1]

OK everyone this is just one of those questions about why something is the
way it is. I started working for this company and the previous tech had to
set up your basic sharing options for Outlook. We have exchange 6.5 and a
mix mode environment; Windows 2000 and XP. Outlook clients 2000, 2003 and
XP. Now, since outlook 2000 I’ve been using the delegate function to share
any part of outlook that needs sharing. The previous tech for this company
however, chose to use the permissions section of each individual folder
instead.

Here’s the general gist of the situation: User B needs to have access to
User As calendar. The previous tech, put the mailbox of User A as a folder
in User Bs outlook. Then modified the permissions for each section of
outlook in User A, so that user B could only see and modify the calendar of
User A. My question is, why would anyone choose to go through all this?
Instead of just of modifying the permissions for each sections she could have
jut setup up the delegates in the options for User As outlook.

Before I go around completely undoing this I wanted to know if someone could
come up with a legit reason for using this method to share outlook
information.

 

[Sue Mosher [MVP-Outlook]]

I can think of two good reasons:

1) Making another user a delegate adds Send On Behalf permission as well as the relevant folder permissions, probably more permission than the user wanted to give.

2) Opening another user's mailbox as a secondary mailbox makes the other mailbox's folders visible in the Folder List.

Also, if you need to share subfolders, not just default folders, that can be done only with a secondary mailbox.

 

[GavilanEX1]

I see, i'd forgotten about subfolders. Thanks for the addidtional
perspective.