Shipping Label

[chaucersmom]

Please help me figure out how to print out one shipping label on a plain
piece of paper with my return address and a SHIP To address. This should be
automated and easy to do, but how?

I enter the label program, click on one up, select a label type. That works
fine.

But when I use my address book to put in an address, the program sees this
address as a return address rather than the ship to address and always puts
it in the upper left corner. Even if I uncheck "return address".

Another issue is: how to change the printer before printing out the label?
You can't do it once you have done the label. It always uses my default
printer which is not the one I want to use.

 

[Suzanne S. Barnhill]

Instead of trying to format your label in the Labels dialog, click on New
Document. This will give you a sheet of labels. They're set up as a table,
so make sure you have table gridlines displayed (Table | Show Gridlines) so
you can see the label boundaries. Then set up your label any way you want in
the appropriate cell (using all the same formatting tools you would use in
any table cell), select the desired printer, and print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[chaucersmom]

I see that I can select "New Document" if I have "full sheet" checked, but
for ONE LABEL it doesn't give me the option for "New Document".

Even for a sheet of labels, there is no where to select the recipient. I
would have to type the names in by hand. If I select the recipient on the
Labels screen, it sees it as the return address. If I use "select recipient"
under the mailings list, it thinks I am doing a mail merge.

It seems funny that I would have to format the document (margins, fonts,
borders, etc.) every time I want to do one shipping label.

I could save it as a Template, but how could I select a recipient from my
contacts?

This process should be much easier.

 

[Suzanne S. Barnhill]

Unlike envelopes, labels are not designed to have a return address, so it is
not so much that the selected address becomes the return address but just
that it becomes the *only* address, and (as far as I know) it is not
possible to define a return address to be used on labels.

If you use the New Document button to get a sheet of labels, you can
copy/paste the recipient information into the desired label. I do have my
shipping labels set up as a template. I use Avery 5264, which are six to a
sheet, but I cut the sheets in half so I have a strip of three. I have my
return address information in just the top one. I type or paste in the
address information, then, if necessary, cut and paste (or drag) the cell
contents to a different cell depending on which label I want to print.

If you are using Outlook as your default mail client, then you can access
its Contacts list as an address book. You can add an Insert Address button
to any toolbar.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[chaucersmom]

Thank you Suzanne for answering the question about Labels not having a return
address. So in order to do a Shipping Label, I will have to use an envelope
format. I am trying to set this up as a template, but I can't figure out how
to add "Insert Address Button" to the appropriate toolbar. I use Outlook
2007 for my contacts.

Which toolbar should I add it to? How do I add it? I've right clicked on
the toolbar, but don't get an option to add something. I can add something
to the Quick Access Toolbar, but I can't find the "Add Address Button."

 

[Suzanne S. Barnhill]

I don't see why you would have to use an envelope format when you can easily
create a label template starting from the document you get when you click
the New Document button in the Labels dialog. You hadn't, I think,
previously mentioned that you were using Word 2007. In that version, find
the command listed (in All Commands) as Address Book... and add it to the
QAT.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[chaucersmom]

Wow. I finally got it to work thanks to your instructions. Not only do I
have a template called Shipping Label that looks exactly the way I want it
to, but I have access to my Outlook Contacts in the Quick Access Toolbar.
Thanks a bunch. I am a happy camper!

 

[Suzanne S. Barnhill]

I'm glad you got it the way you want. It's always satisfying when you can
bend Word to your will. <g>

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org