Show auto complete

[kevs]

I was really getting annoyed with Word entering or trying to enter names
from my Entourage address book, so I turned off "show auto complete".

But few days later, one thing I devised years ago, to autocomplete,
"Sincerely,...........my name...." would not come up.

So I went back, and it seems to be you can't get this feature ala carte
correct? Its either you get the contacts and what you create and want
together or none at all, correct? Thanks!

 

[J.E. McGimpsey]

I was really getting annoyed with Word entering or trying to enter names
from my Entourage address book, so I turned off "show auto complete".

But few days later, one thing I devised years ago, to autocomplete,
"Sincerely,...........my name...." would not come up.

So I went back, and it seems to be you can't get this feature ala carte
correct? Its either you get the contacts and what you create and want
together or none at all, correct? Thanks!

True.

I use an OnTime macro to run this sub by John McGhie every 5 minutes
to clear out the autocorrects:

Sub RemoveContacts()
' Removes Contacts from Normal Template
' Macro written July 4 2002 by John McGhie
Dim anAutoText As AutoTextEntry
Dim i As Integer

With Application.NormalTemplate
For Each anAutoText In .AutoTextEntries
If Left(anAutoText.Value, 9) = "* CONTACT" Then
anAutoText.Delete
i = i + 1
End If
Next anAutoText
If Not .Saved Then .Save
Debug.Print Str(i) & " contacts deleted"
End With
End Sub

 

[Beth Rosengard]

Hi Kevs,

An alternative/addition to J.E.'s solution is to create an AutoCorrect entry
for "Sincerely....". For instance, you could use "kev" (or whatever else
makes sense to you) to trigger "Sincerely....".

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[kevs]

Hi Kevs,

An alternative/addition to J.E.'s solution is to create an AutoCorrect entry
for "Sincerely....". For instance, you could use "kev" (or whatever else
makes sense to you) to trigger "Sincerely....".

Beth--thanks, but:
I don't think that will work. I just looked and it seems autocorrect is
about replacing on word for another. What I have set up now, is that I type
in these four characters: Sinc
And the this comes up:

Sincerely,



Kevs


You see? This required two lines of text and three lines of blank space, so
that workaround wont work, correct?

JE:
What does that macro do? Don't really understand. Is it available for
download . Anyway, what I need is for my auto complete to work, but not
show me the annoying tips for contacts. Thanks!!!!!!!!!!!!!!!

 

[J.E. McGimpsey]

Beth--thanks, but:
I don't think that will work. I just looked and it seems autocorrect is
about replacing on word for another. What I have set up now, is that I type
in these four characters: Sinc
And the this comes up:

With Beth's suggestion, you create the autocorrect for the word
Sincerely (or any other text, say Sinc). Then when you type that
word with a space or punctuation character after it, the text in the
autocorrect is substituted for it. For instance, you type

sinc<space>

and

Sincerely,


kevs

appears. Just as easy if not easier than autocomplete. To create
that autotext, type the Sincerely...kevs with the appropriate
spacing and select it. Choose Tools/Autocorrect, and enter "sinc"
(or whatever) in the left hand textbox of the autocorrect dialog.

JE:
What does that macro do? Don't really understand. Is it available for
download . Anyway, what I need is for my auto complete to work, but not
show me the annoying tips for contacts. Thanks!!!!!!!!!!!!!!!

The macro removes all the contacts from the autotext list (which is
what autocomplete uses to match against). It's not available for
download, but you can paste it into a module in your Normal template.

 

[kevs]

With Beth's suggestion, you create the autocorrect for the word Sincerely (or
any other text, say Sinc). Then when you type that word with a space or
punctuation character after it, the text in the autocorrect is substituted for
it. For instance, you type

sinc<space>

and

Sincerely,


kevs

appears. Just as easy if not easier than autocomplete. To create that
autotext, type the Sincerely...kevs with the appropriate spacing and select
it. Choose Tools/Autocorrect, and enter "sinc" (or whatever) in the left hand
textbox of the autocorrect dialog.



The macro removes all the contacts from the autotext list (which is what
autocomplete uses to match against). It's not available for download, but you
can paste it into a module in your Normal template.

JE:
AUTOCORRECT
AUTOTEXT
& AUTOCOMPLETE

This stuff gets real confusing real fast.

What weird is I made up something years ago -- don't ask me where or how --
in which when I typed sinc, I would get:

Sincerely:


Kevs


Now I just looked everywhere for it cannot find it now anywhere, but it
still works! But like I said, if I uncheck autocomplete box, then it will
not work.

I don't think I can do what you said in autocorrect, because in the replace
box, you cannot add spaces, If you try to, and press your return button to
get those 3 blanks spaces -- it just activated the blue ok button and the
whole dialogue box is dismissed.

How do you paste a macro into a module? That¹s a bit over my head.
Thanks!!!!!!!!!!

 

[Clive Huggan]

JE:
AUTOCORRECT
AUTOTEXT
& AUTOCOMPLETE

This stuff gets real confusing real fast.

What weird is I made up something years ago -- don't ask me where or how --
in which when I typed sinc, I would get:

Sincerely:


Kevs


Now I just looked everywhere for it cannot find it now anywhere, but it
still works! But like I said, if I uncheck autocomplete box, then it will
not work.

I don't think I can do what you said in autocorrect, because in the replace
box, you cannot add spaces, If you try to, and press your return button to
get those 3 blanks spaces -- it just activated the blue ok button and the
whole dialogue box is dismissed.

How do you paste a macro into a module? That¹s a bit over my head.
Thanks!!!!!!!!!!

Kevs,

I'll just stick to clarifying Beth's AutoCorrect suggestion (I'm only
joining in because it's morning in Australia and most people are asleep in
your part of the world -- but maybe you're starting to lose sleep over
this!).

The AutoCorrect option really is the way to go. The step you are missing in
creating an entry as Beth suggested is to type:

Sincerely:


Kevs

in the *body* of the document, not in the AutoCorrect window. Then you
select this text (with or without the final paragraph mark -- it works both
ways). Then Tools menu -> AutoCorrect -> AutoCorrect tab. You'll see
"Sincerely:" in the right-hand field (you won't see the rest of the entry,
nor be able to scroll the field; on this occasion -- and I admit rarely
having said this before -- trust Word. You'll also see the "Formatted" radio
button is selected. Type "kevs" in the left-hand field -> click "Add" button
-> OK.

Now type "kevs" in your document and follow it with a space or a punctuation
mark.

I use AutoCorrect to expand many terms that I use frequently.

If you follow this to the letter, I confidently expect to hear "Eureka"
faintly on the breeze if I put my head out of the window!

-- Clive Huggan
Canberra, Australia

PS: Hope this map doesn't break up -- sometimes different values of spaces
cause that to happen. It was prepared by a friend of mine who has a perverse
talent!

,-_|\
/ \
\_,-\_/<-- Canberra, our national capital, is here. GMT + 10 hours.
o

[Australia is down in the south-west corner of the Pacific Ocean, snuggled
next to New Zealand. Arnie Schwarzenegger didn't come from here -- he came
from a somewhat hilly country north of Italy.]

============================================================
* Please post all comments or follow-on questions to the newsgroup for the
benefit of others who may be interested.

* If you post a question, keep re-visiting the newsgroup for a few days
after the first response comes in. Sometimes it takes a few responses before
the best or complete solution is proposed, and sometimes you'll be asked for
further information so that a better answer can be provided. Good tips about
getting the best out of posting are at
http://www.mvps.org/word/FindHelp/Posting.htm

* Remove "the" from my address above if you need to send an e-mail to me
directly (although that would be exceptional). Please note that e-mails
with an attachment will be automatically rejected.

* If anyone is still reading down this far, here's a question: is it time
for you to back up your Normal template and all your Word settings files?
(This should be on a medium other than the internal hard drive and, if you
also want to protect against theft and fire, stored in a different
building.)
============================================================

 

[kevs]

JE:
AUTOCORRECT
AUTOTEXT
& AUTOCOMPLETE

This stuff gets real confusing real fast.

What weird is I made up something years ago -- don't ask me where or how --
in which when I typed sinc, I would get:

Sincerely:


Kevs


Now I just looked everywhere for it cannot find it now anywhere, but it
still works! But like I said, if I uncheck autocomplete box, then it will
not work.

I don't think I can do what you said in autocorrect, because in the replace
box, you cannot add spaces, If you try to, and press your return button to
get those 3 blanks spaces -- it just activated the blue ok button and the
whole dialogue box is dismissed.

How do you paste a macro into a module? That¹s a bit over my head.
Thanks!!!!!!!!!!

Kevs,

I'll just stick to clarifying Beth's AutoCorrect suggestion (I'm only joining
in because it's morning in Australia and most people are asleep in your part
of the world -- but maybe you're starting to lose sleep over this!).

The AutoCorrect option really is the way to go. The step you are missing in
creating an entry as Beth suggested is to type:

Sincerely:


Kevs

in the *body* of the document, not in the AutoCorrect window. Then you select
this text (with or without the final paragraph mark -- it works both ways).
Then Tools menu -> AutoCorrect -> AutoCorrect tab. You'll see "Sincerely:" in
the right-hand field (you won't see the rest of the entry, nor be able to
scroll the field; on this occasion -- and I admit rarely having said this
before -- trust Word. You'll also see the "Formatted" radio button is
selected. Type "kevs" in the left-hand field -> click "Add" button -> OK.

Now type "kevs" in your document and follow it with a space or a punctuation
mark.

I use AutoCorrect to expand many terms that I use frequently.

If you follow this to the letter, I confidently expect to hear "Eureka"
faintly on the breeze if I put my head out of the window!

-- Clive Huggan
Canberra, Australia

PS: Hope this map doesn't break up -- sometimes different values of spaces
cause that to happen. It was prepared by a friend of mine who has a perverse
talent!

,-_|\
/ \
\_,-\_/<-- Canberra, our national capital, is here. GMT + 10 hours.
o

[Australia is down in the south-west corner of the Pacific Ocean, snuggled
next to New Zealand. Arnie Schwarzenegger didn't come from here -- he came
from a somewhat hilly country north of Italy.]

============================================================ * Please post all
comments or follow-on questions to the newsgroup for the benefit of others who
may be interested.

* If you post a question, keep re-visiting the newsgroup for a few days after
the first response comes in. Sometimes it takes a few responses before the
best or complete solution is proposed, and sometimes you'll be asked for
further information so that a better answer can be provided. Good tips about
getting the best out of posting are at
http://www.mvps.org/word/FindHelp/Posting.htm

* Remove "the" from my address above if you need to send an e-mail to me
directly (although that would be exceptional). Please note that e-mails with
an attachment will be automatically rejected.

* If anyone is still reading down this far, here's a question: is it time for
you to back up your Normal template and all your Word settings files? (This
should be on a medium other than the internal hard drive and, if you also want
to protect against theft and fire, stored in a different building.)
============================================================

Thanks Clive:
I printed out your instructions and went to work. A Couple of points:

1) For the radio buttons, there is plain text and formatted text, and they
are BOTH GRAYED OUT.

2) Also, in this autocorrect tab, I do not see and ADD button anywhere as
you described. I only see a REPLACE AND DELETE button.

3) Type "kevs" in the left hand field. What does that mean, "in the left
hand field" Does that mean in the "replace box" ?


Thanks!

 

[Beth Rosengard]

Okay, Kevs, let's try again. See below.

Thanks Clive:
I printed out your instructions and went to work. A Couple of points:

1) For the radio buttons, there is plain text and formatted text, and they
are BOTH GRAYED OUT.

Did you follow Clive's instructions to FIRST type "Sincerely, <spaces> Kevs"
in a Word document and then SELECT it? When you do this first and THEN open
the AutoCorrect dialog, you will see "Sincerely," followed by a blank line
*already inserted* in the With pane and you'll see that Formatted Text is
already active and checked.

You will also see that the Replace pane is active with the cursor in it.
Type "kevs" (or "sinc" if you prefer) in the Replace pane. DON'T DO
ANYTHING to the With pane; it's already done for you.

Now click Add which will have become active the second you typed something
in the Replace pane.

Take a look at your new entry in the list below. You'll see that the new
entry "kevs" (or "sinc") will be replaced with "Sincerely,****kevs". Each
asterisk represents a space. (There are four spaces in my example.)

2) Also, in this autocorrect tab, I do not see and ADD button anywhere as
you described. I only see a REPLACE AND DELETE button.

If you only see Replace and Delete buttons, it's because you have selected
one of the already-existing entries in the AutoCorrect list. Quit out of
AutoCorrect and open it again. If both the Replace and With panes are empty
(as they should be if you haven't selected any text in the open document
yet), you should see grayed-out Add and Delete buttons.

3) Type "kevs" in the left hand field. What does that mean, "in the left
hand field" Does that mean in the "replace box" ?

The only left hand field that exists is labeled Replace so, yes, "left hand
field" means the "replace box".

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Phillip M. Jones, C.E.T.]

On the Mac there is a program called TypeIt4Me that you can do just that. you
create a new item give it a name example Sinc<space> the in box you type what
the name really is .

JE:
AUTOCORRECT
AUTOTEXT
& AUTOCOMPLETE

This stuff gets real confusing real fast.

What weird is I made up something years ago -- don't ask me where or how --
in which when I typed sinc, I would get:

Sincerely:

Kevs

Now I just looked everywhere for it cannot find it now anywhere, but it
still works! But like I said, if I uncheck autocomplete box, then it will
not work.

I don't think I can do what you said in autocorrect, because in the replace
box, you cannot add spaces, If you try to, and press your return button to
get those 3 blanks spaces -- it just activated the blue ok button and the
whole dialogue box is dismissed.

How do you paste a macro into a module? That1s a bit over my head.
Thanks!!!!!!!!!!

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112-1809 |[email protected], ICQ11269732, AIM pjonescet
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>

 

[kevs]

Okay, Kevs, let's try again. See below.



Did you follow Clive's instructions to FIRST type "Sincerely, <spaces> Kevs"
in a Word document and then SELECT it? When you do this first and THEN open
the AutoCorrect dialog, you will see "Sincerely," followed by a blank line
*already inserted* in the With pane and you'll see that Formatted Text is
already active and checked.

You will also see that the Replace pane is active with the cursor in it. Type
"kevs" (or "sinc" if you prefer) in the Replace pane. DON'T DO ANYTHING to
the With pane; it's already done for you.

Now click Add which will have become active the second you typed something in
the Replace pane.

Take a look at your new entry in the list below. You'll see that the new
entry "kevs" (or "sinc") will be replaced with "Sincerely,****kevs". Each
asterisk represents a space. (There are four spaces in my example.)


If you only see Replace and Delete buttons, it's because you have selected one
of the already-existing entries in the AutoCorrect list. Quit out of
AutoCorrect and open it again. If both the Replace and With panes are empty
(as they should be if you haven't selected any text in the open document yet),
you should see grayed-out Add and Delete buttons.


The only left hand field that exists is labeled Replace so, yes, "left hand
field" means the "replace box".

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm> Entourage
Help Page: <http://www.entourage.mvps.org/toc.html>

Thanks Beth:

That seemed to clear things up a lot, just 2 things.

1) It does not work if my cursor in in the middle of the page. This is
where I usually do the sincerely thing... I put sincerely in middle page,
but then Word puts the kevs at the far left of page, instead of right below
it.

2) I had it perfect as an auto complete thing, but of course, then I got
the tool tip thing which generated this thread in the first place.
Actually, I just deleted it as an auto complete item, and have not been able
successfully recreate right there as well.

 

[Clive Huggan]

Thanks Beth:

That seemed to clear things up a lot, just 2 things.

1) It does not work if my cursor in in the middle of the page. This is
where I usually do the sincerely thing... I put sincerely in middle page,
but then Word puts the kevs at the far left of page, instead of right below
it.

2) I had it perfect as an auto complete thing, but of course, then I got
the tool tip thing which generated this thread in the first place.
Actually, I just deleted it as an auto complete item, and have not been able
successfully recreate right there as well.

Kevs,

I think you need to experiment a bit more than you are doing. Did you
select the paragraph mark after the last letter in your AutoCorrect item
(presumably "Kevs")? -- I mentioned this as one of the two options, but
could not be more specific because I did not know about your additional
formatting requirement you have just advised.

That paragraph mark -- as with all paragraph marks -- controls the
formatting of the "paragraph" in which "Kevs" appears, including any
paragraph indenting, centre alignment or whatever device you have been using
to put your sign-off in the middle of the page. Without it, the next
paragraph mark in the document determines the paragraph formatting, and I
presume that's left-aligned in the case of your document.

If that does not fix your problem, experiment more before posting back --
it's amazing what you'll discover, and anything you do wrong can always be
undone! If posting back, you'd need to be more specific about the problem
as it exists.

--Clive Huggan

* Remove "the" from my address above if you need to send an e-mail to me
directly (although that would be exceptional). Please note that e-mails
with an attachment will be automatically rejected.

 

[kevs]

Kevs,

I think you need to experiment a bit more than you are doing. Did you select
the paragraph mark after the last letter in your AutoCorrect item (presumably
"Kevs")? -- I mentioned this as one of the two options, but could not be more
specific because I did not know about your additional formatting requirement
you have just advised.

That paragraph mark -- as with all paragraph marks -- controls the formatting
of the "paragraph" in which "Kevs" appears, including any paragraph indenting,
centre alignment or whatever device you have been using to put your sign-off
in the middle of the page. Without it, the next paragraph mark in the document
determines the paragraph formatting, and I presume that's left-aligned in the
case of your document.

If that does not fix your problem, experiment more before posting back -- it's
amazing what you'll discover, and anything you do wrong can always be undone!
If posting back, you'd need to be more specific about the problem as it
exists.

--Clive Huggan

* Remove "the" from my address above if you need to send an e-mail to me
directly (although that would be exceptional). Please note that e-mails with
an attachment will be automatically rejected.

Thanks Clive and others, think I've got it down!