Show outline hierarchy on every line

[Ed Sheehan]

We print long tech spec documents using outlining. Many sections are several
pages long, so on any page you might see only a few "sections":

x) .........
(1) ........
(2) ........
xi) ........
(1) .......
(2) .......

....etc. It can be impossible to know which major section you're in without a
lot of page flipping (section x and xi above can contain many lines each).
What I would like to see is this:

7) d) x) ........
7) d) x) (1) .......
7) d) x) (2) .......
7) d) xi) (1) .......
7) d) xi) (2) .......

....and so on. Can this be done either natively in Word (2003), or with the
use of a macro or other add-on? It must be automatic, or at least not making
me type this stuff in (what a maintenance headache that'd be!)

Thanks very much.

Ed

 

[DeanH]

If you are using Outline Numbered List, this is very simple to achieve and
Word will keep this working automatically.
See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html,
specifically section 2.2. And heed the warning not to leave the customize box
when finished with Level 1. Applying the following levels of Outline, must be
done in the Heading 1 for this to work properly, follow Ms Kelly's
instructions and you should be fine.

There is another option, you could use a StyleRef field, say, in the Footer
which is linked to the Heading1 style (for example), this will automatically
update as another Heading 2 (or whatever) is created, and will show on every
page what higher section the reader is in within the document. This field has
multple optiosn to show number, text, etc.

 

[Ed Sheehan]

This worked quite well. By adding commas in the number format box, I'm
getting nice delimited indexing. I didn't have time in this doc to use
styles, so I just selected the whold document and applied the customization
directly.

Has anyone else noticed that the "previous level number" box is real touchy?
After level 3 it's quite entertaining figuring out what magic combinations
of level clicking produce the desired results.

Thanks very much for the help!

Ed