Show Time As Busy/Free

[Kim]

We are running Outlook 2003. Most of us in our office have the "Show Times
As" default set to Busy. SOME people, however, have a default of Free. How
do we change the default from Free to Busy for these few folks?

I have looked at Tools, Options, and also at Forms Design, but neither have
helped.

Thank you.

 

[Brian Tillman]

We are running Outlook 2003. Most of us in our office have the "Show
Times As" default set to Busy. SOME people, however, have a default
of Free. How do we change the default from Free to Busy for these few
folks?

The "Show Time As" default is not configurable, as far as I can tell. If
you create an all-day event, the value will default to "Free". If you
create a timed event, it will default to Busy.

 

[Kim]

Thanks, Brian. But the Show Time As is set before we even create the
appointment. When we double click in Calendar, an appintment opens up. For
some of us, the Show Time As is already set to Busy. For others, it's ALREADY
set to Free. This setting doesn't change unless we manually change it
ourselves.

 

[Brian Tillman]

Thanks, Brian. But the Show Time As is set before we even create the
appointment. When we double click in Calendar, an appintment opens
up. For some of us, the Show Time As is already set to Busy. For
others, it's ALREADY set to Free. This setting doesn't change unless
we manually change it ourselves.

Like I said, if you create an all-day event (what you'll get if you
double-click any calendar view that does not show a time scale, like the
Month view), the default is Free. If you create a timed event (what you'll
get if you double-click in a view that shows a time scale, like the day or
week views), the default is Busy.

 

[Kim]

Yes, when we create a timed event by double clicking in the calendar, the
default for some people is Free, NOT Busy.

 

[Brian Tillman]

Yes, when we create a timed event by double clicking in the calendar,
the default for some people is Free, NOT Busy.

What view are you displaying when you click the calendar?

 

[Kim]

From the plain ol' calendar view, when we double click, it pulls up a view
called "Untitled - Appointment."

 

[Brian Tillman]

From the plain ol' calendar view,

There is no "plain ol' Calendar view". There's "Day", "Week", "Month", "By
Category", "Events", "Yearly Events", and other views. Please be specific
about which one(s) you mean.

 

[Kim]

I'm sorry, I didn't realize what you meant. This happens in EVERY calendar
view, day, week, month, etc. Doesn't matter which one we choose.

 

[Brian Tillman]

I'm sorry, I didn't realize what you meant. This happens in EVERY
calendar view, day, week, month, etc. Doesn't matter which one we
choose.

It will happen for the Month view and in Outlook 2002/2003 (I don't have
Outlook 2000 to verify), on the "7 Week" view, because neither of those
views have a time scale. On the Day view, however, where there is a time
scale, double-clicking on the main part of the day, which will select the
time slot where you click, the event's duration will be one time slot, with
a starting and ending time matching the start and end of the time slot you
clicked. The "Show time as" will show as "Busy" in that case. The only
time that this won't happen in a Day view is if you double-click the gray
area above the time scale. That will create an all-day event, which will
show as free.

Could you click Tools>Options>Calendar Options and describe what's checked
or selected on that dialogue?

 

[Kim]

You know, because of your last post, I think we have it all figured out. I
appreciate the additional explanation, it was very helpful.

The way it's set up doesn't really make any sense to me, but that's okay.
Now that I know how it works, we can deal with it. Thanks for your help,
Brian!!!

Kim