showing chapter numbers with page number when scrolling

[charles]

I want to have chapter numbers show with the page numbers when I scroll
through a document. I can't seem to get this to happen consistently. I
format the chapter numbers as headings and scroll by page, but word
displays the chapter number inconsistently. I can't seem to frame the
question successfully in help.

TIA for help with this. I've been struggling with it for a long time.

- charles

 

[Stefan Blom]

You can't customize the way Word displays information when scrolling through
a document, I'm afraid.

On the other hand, if you are trying to add chapter numbers with page
numbers (so that this setup prints and displays in headers, or footers, and
in the TOC), see http://word.mvps.org/faqs/numbering/chapternumber.htm.

 

[charles]

Thanks, but I must not be making myself clear. My Word displays the page
number in a box to the right when I scroll through a document. In some
documents it also displays, in the same box, the chapter number--sometimes.

I've tried formatting the chapter headings in various ways, and I think
that's the key, because sometimes that seems to do the trick, at least
temporarily. But I haven't figured out how to control it. Word isn't so
capricious that it will do things like this at random, I assume. So I must
not know the correct way to get this to happen. That's the information I'm
looking for.

thanks,
- charles

 

[Stefan Blom]

As I wrote, Word offers no control over the little "scroll box." Personally,
I haven't noticed any inconsistencies, though.

 

[charles]

As I wrote, Word offers no control over the little "scroll box."
Personally, I haven't noticed any inconsistencies, though.

Do you know what it looks for when it displays chapter numbers? It must
identify them somehow.

thanks,
- charles

 

[Stefan Blom]

The page number displayed reflects what is displayed by the PAGE field in
the document. At least this is the case with Word 2010 and 2013.

 

[charles]

The page number displayed reflects what is displayed by the PAGE field
in the document. At least this is the case with Word 2010 and 2013.

But where does Word 2007 get the chapter number that it (sometimes)
displays? Knowing that would probably solve my problem.

thanks,
- charles

 

[Stefan Blom]

I guess Word makes use of a mechanism similar to the STYLEREF field, but I
don't know for certain...

 

[Lisa Wilke-Thissen]

Hi Charles,

But where does Word 2007 get the chapter
number that it (sometimes) displays?
Knowing that would probably solve my problem.

your chapters are not numbered, but when scrolling a chapter number is
shown?
When scrolling Word usually shows beginning of those paragraphs which are
formatted with an outline level.

 

[charles]

Hi Lisa,

I do have chapter numbers, and I'd like them to be shown. In some
documents, Word shows them, in others not. I thought outline-level styles
might be involved so I checked and all my chapter numbers in the document
that doesn't show them are Heading 1 style which is outline level 1. That's
what's driving me crazy. Because in some other docs, they do show.

thanks,
- charles

 

[Lisa Wilke-Thissen]

Hi Charles,

I do have chapter numbers, and I'd like them to
be shown. In some documents, Word shows them,
in others not. I thought outline-level styles
might be involved so I checked and all my chapter
numbers in the document that doesn't show them
are Heading 1 style which is outline level 1. That's
what's driving me crazy. Because in some other docs,
they do show.

are those headings placed within a table
Can you see those headings in the navigation pane?

 

[Stefan Blom]

I think you may be onto something here... It appears that the "scroll pop-up
box" omits heading numbers for headings inside table cells.

 

[charles]

Hi Charles,


are those headings placed within a table
Can you see those headings in the navigation pane?

Hi Lisa,

They're not in tables. Each is at the top of a page with the Heading 1
style.

I don't know what you mean by "the navigation pane" I'm ashamed to admit.

 

[Stefan Blom]

The Navigation pane replaced the Document Map in Word 2010 (and later).