Showing overallocated but isn't

[Anita]

Hi

Using 2003 and default task type fixed duration

I have a resource called 'Buyer' assigned to 3 tasks as follows:

task1 duration 0.25 hrs 2 hrs work
task2 duration 0.25 hrs 2 hrs work
task3 duration 0.25 hrs 2 hrs work

all three things happening on same day 18th July.

It flags them in red on resource sheet and one resource graph says he is
300% allocated. Why is this? He isn't overallocated and therefore the graph
is showing incorrectly. It seems to be treating each one as 100%.

Thanks

Anita

 

[JulieS]

Hi Anita,

With a task duration of 0.25 hours and 2 hours of work, the Buyer should
be allocated at 800% for each task. Do you mean 0.25 *days* duration
and 2 hours of work?

If it is .25 days duration and the Buyer is working 2 hours, the Buyer
is allocated at 100% to the task. If all three tasks start at the same
time on July 18, the buyer is allocated to 3 tasks at 100%, which causes
the overallocation. Try showing the time along with the date for the
tasks and you can see more clearly where the overlap is.

See FAQ #34 "Overallocation Occuring in Less Than One Day" at:

http://project.mvps.org/faqs.htm

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Anita]

You are right Julie - it is 0.25 days. and I can see the overlap now. But
why isn't project clever enough to know that the resource can't do all 3
things at the same time, and put one task in at 9am the next one at 11am and
the next one at 1pm? I tried cutting and pasting the hours so that there
wouldn't be an overallocation (as above) but then it tried changing the
duration. I just can't seem to get it doing what I want it to do. I can see
that the resource is free but can't seem to fill the space where I want it in
the resource usage view.

Anita

 

[Jan De Messemaeker]

Hi Anita,

Well, Project is smart enough to do it when you ask for it.
Resource leveling hour by hour or minute by minute will solve it.
But without some indication from your side, for Project a task scheduled at
9am is a task scheduled at 9am; this is not a matter of being smart but of
applying your instructions to calculate a plan.

And BTW, if you set the leveling options to day by day, there will be an
indicator (yellow diamond) in the indicators column when you heva an
overallocation at day level.

So it's all there - just that red means overallocated during at least one
minute: that may be enough to create a problem!
HTH