Size of type in balloon text - how to change?

[Matthew Stevens]

The type in the balloons at the right of the screen is too small to be
legible. How can I make it larger (without going to 150%)? The Help file
says nothing. If I click in a balloon, the style box identifies it as
Comment Text. But changing the size of Comment Text in Format: Style has
no effect.

 

[Daiya Mitchell]

The type in the balloons at the right of the screen is too small to be
legible. How can I make it larger (without going to 150%)? The Help file
says nothing. If I click in a balloon, the style box identifies it as
Comment Text. But changing the size of Comment Text in Format: Style has
no effect.

Yes, you can do this. I put some energy into it once, but now I've
forgotten the answer and had to look it up.

The *size* in the balloons is controlled by Balloon Text style (that's the
prefix). I think I also change the font on the Comment Text style, to get
the prefix small and the text larger.

As an example, here's my one-click macro for this, as the size will need to
be changed on every document you receive to Review:

With ActiveDocument.Styles("Comment Text").Font
.Name = "Century Gothic"
End With
With ActiveDocument.Styles("Balloon Text").Font
.Name = "Times"
.Size = 11
End With

For some reason I haven't finished setting up my one-click macro to revamp
the whole UI for using track changes, but that's gonna be part of it.
Obviously, there's some personal preferences hardcoded in there. JE
McGimpsey may come along with a more flexible option (I'm a macro novice,
he's an expert).

 

[Matthew Stevens]

The *size* in the balloons is controlled by Balloon Text style (that's the
prefix). I think I also change the font on the Comment Text style, to get
the prefix small and the text larger.

Thanks for this. It half worked. The Ballon Text font applies only to
the first word ("Commented: "or "Deleted", for example), but the size
applies to the text of the comment, which is actually controlled by the
Comments style. This is a peculiar chimaera. Unfortunately, the test of
the comment in the balloon is spaced at 1.5 lines, when both controlling
styles are single spaced. another bug to iron out?

As an example, here's my one-click macro for this, as the size will need to
be changed on every document you receive to Review:

I always apply a specific style sheet to every document I work on so my
styles are uniform. So I shouldn't need to use the macro.

 

[Daiya Mitchell]

Thanks for this. It half worked. The Ballon Text font applies only to
the first word ("Commented: "or "Deleted", for example), but the size
applies to the text of the comment, which is actually controlled by the
Comments style.

Yes, isn't that what I said? Changing the size for the Balloon Text style
should change the size that shows up in the balloon for *both* the prefix
("Commented:") and the text of the comment. It doesn't affect the style
definition for the Comment, but it does affect what you see in the balloon.

Here's a screenshot of my end result, when I do this, as I don't think you
got what I meant about the fonts, which I tweak because I don't need the
prefix ("Commented:") to be large, clear, and easy to read, as I do the
comment text.
http://daiya.mvps.org/images/gradingUIcomment.gif

Why did it only half work? What I suggested wholly works here. Because of
the spacing, or something else?

Unfortunately, the test of
the comment in the balloon is spaced at 1.5 lines, when both controlling
styles are single spaced. another bug to iron out?

Not seeing that here....your Normal style isn't 1.5 spacing, is it? Balloon
Text is going to set the line height in the balloons, not Comment Text, and
it is defined as Normal+. You might need to specify single-spaced in it.
Alternatively, perhaps your Comment Text font carries a wide line spacing
that looks 1.5.

I don't mess with the spacing at all and it comes out single-spaced in the
Comments, and I usually have documents where Normal is defined as
single-spaced.

 

[Daiya Mitchell]

Alternatively, perhaps your Comment Text font carries a wide line spacing
that looks 1.5.

Sorry, that should say Balloon Text font--that spacing on balloon text is
going to control the line height for the entire balloon (and that's why
changing the Comment Text size doesn't work).

Daiya

 

[Elliott Roper]

Sorry, that should say Balloon Text font--that spacing on balloon text is
going to control the line height for the entire balloon (and that's why
changing the Comment Text size doesn't work).

Thanks! It's why I love this group! I was putting up with horrid
looking comments in tiny type. You made me get up and do something
about it.
My comments turned blue in the process. They used to be red. I don't
swear at my machine. Honest! Then I restarted Word (the preference is
set to colour by author) and they turned red again.
I guessed it blushed.
So it should have.