Size of word document suddenly too large

[Kim Larsen]

I just put two word documents of 2,5 mb and 3 mb together in one document,
changed the titles and the foot notes, and after a while I realised that the
document had increased to the size of 110 MB! Anybody has a clue what I
shouldn't have done, and how I can get back to a reasonable document size
without losing too much of the layout.

KIM

 

[Clive Huggan]

Hello Kim,

Is there an improvement if you choose Tools menu -> Track Changes -> Accept
or Reject Changes -> Accept All?

If not, please provide details of the version of Word, your Mac model and
the OS version -- and some information about what's "unusual" in the
document such as many tables, graphics etc.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================

 

[little_creature]

Did you used the function merge documents? IF so then try to accept all
changes in the document.
If not:
Strange problems can sometimes cause some invisible character such as enter
or it can be dome by broken table, try to search for such item.
You mentioned, you changed the titles and the foot notes - before the
document was OK? Then it's very likely the bad charctr would be there-
Then when you delete such item the document will be OK. I now in long
document it's really hard job.
It's just my guess, but hope it will help

 

[Kim Larsen]

I just copy pasted one document into the other and changed the name of the
document.

I don't have any graphs, just about 10 photos of releatively small size -
between 500 k and 1 mb.

Yes the document was okay in size before I did the changes but then I had
some trouble with the footnotes. They took up a lot of space on each page. So
I reset the foot note separator. Could that have anything to do with it?

I also changed a large part of the text from one typograph to a "normal" and
did some changes in the titles.



Dansker

 

[Kim Larsen]

I found out how to reduce the enormous size of my file by copy pasting it
into a new document. Now it's only 5,6 MB. Beautiful and simple!

 

[Phillip Jones]

On original document that is ginormous did you try Save AS, not just Save.

Save as create a brand new document throwing away all previous changes.

While Save just appends changes to the end of the document, with
pointers where they are actually supposed to show up in the document.

I found out how to reduce the enormous size of my file by copy pasting it
into a new document. Now it's only 5,6 MB. Beautiful and simple!

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[John McGhie [MVP - Word and Word Macintosh]]

Hi Kim:

That indicates that your problem was "Tracked Changes". These would be
discarded when you copy/paste.

For more information, look up the help topics " Track changes while you
edit" and " I want to track changes as I work without revision marks
appearing."

It is important to ensure that Track Changes is turned OFF when you don't
need it, and not simply HIDDEN, otherwise you will get this problem, and
document corruption as well.

Cheers

I found out how to reduce the enormous size of my file by copy pasting it
into a new document. Now it's only 5,6 MB. Beautiful and simple!

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Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410