Slitting Tasks - or something else?

[Burnley81]

I will explain my problem first
I have a project plan where two individuals are working on the same task
over a long period of time and allocated 33% of work-time. Allocating them
2.6 hours per day.
One of the individuals is in another plan and is required to do a training
course - 8hours. I am sure you can see where I am going.
So
The only way I can think of is to create two tasks the same - allocate one
to each resource. Then split the task for the one individual affected. Or
Is their an easier way ?
Thanks Andy

 

[Rob Schneider]

Yes, I guess you could do that. but i'm wondering ... does it matter?
Why not let the guy just do the class and not work that 2.6 hours on the
project that day? I'm wondering if you are getting into a lot of
unnecessary detail into your plan for just 2.6 hours?

Another approach is to use shared resource pool, master and submaster
project files for both (the long task and the training class) and do
resource leveling to let Project do the scheduling (it will delay
spending either the 2.6 shours or the 8 hours, depending on how you
model it) for you.

But, frankly, I would just tell the guy that he/she is overloaded by 2.6
hours that day and he/she will need to find a way to deal with it.


--rms

www.rmschneider.com

 

[Burnley81]

I will explain my problem first
I have a project plan where two individuals are working on the same task
over a long period of time and allocated 33% of work-time. Allocating them
2.6 hours per day.
One of the individuals is in another plan and is required to do a training
course - 8hours. I am sure you can see where I am going.
So
The only way I can think of is to create two tasks the same - allocate one
to each resource. Then split the task for the one individual affected. Or
Is their an easier way ?
Thanks Andy

P.S This is going to happen regular - as the project is 18 months long - so
I need the easiest way of updating this.

 

[Burnley81]

I understand what you are saying - but of course using a resource pool - he
is highlighted in Red as being over allocated - and therefore future project
work we would not see overallocation work easily without this.
This will happen again and again - they will take a weeks holiday for
example - although my initial example is not worth bothering about - I would
like to know the best way of modifying plans to incorporate this easily?

 

[benheld]

Here's two ideas:

1) You could modify the resource calendar to set the training day to
non-working time. (This would only work if you're in a stand-alone
environment)
2) You could level the resource's work on that day in the Task Usage or
Resource Usage Views, and decrease the remaining work by 2.6 hours.