Smart Quote with Index Codes

[Jill]

We have old Word documents that have straight quotes that surround the terms
that will be included in an Index. When we convert the document to Word 2002
or 2003, one thing we do is change the straight quotes to smart quotes.

The problem is that the quote that follows the Index code becomes a
beginning quote and not an end quote .

How can we easily fix this?

Thank you for any help you can provide.

 

[John McGhie]

Hi Jill:

You need a "wild card" search for that.

You can look them up in the Help, or if you post the exact character string
you are working with, I will show you how to do it.

Assuming you want to find ...index entry"} you need to first Search for " ""
(space, quote) and replace it with a space and a character that will not be
in the document. I usually use a % sign or a & -- it doesn't matter what it
is.

Then search for " on its own, and replace it with the closing quote
character.

Then search for your marker character and replace them with opening quotes.
The idea is to hide the opening quotes first, then you can replace the
closing quotes with a Replace All, then come back and replace the markers
with opening quotes.

Hope this helps

We have old Word documents that have straight quotes that surround the terms
that will be included in an Index. When we convert the document to Word 2002
or 2003, one thing we do is change the straight quotes to smart quotes.

The problem is that the quote that follows the Index code becomes a
beginning quote and not an end quote .

How can we easily fix this?

Thank you for any help you can provide.

--
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Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]