Soft delete in entourage 2008

[Preet]

Hi!

In entourage 2004 when a message was deleted ( from mail box/folders/junk mail ) it went to deleted items. Since I have have installed entourage 2008 the items when deleted prompt "permanent delete ?" and there is no coy in deleted items folders !!!

Is there a way to have a soft delete option ? The MS office for mac:2008 I use is a student and teacher version.

Cheers

Preet

 

[Diane Ross]

In entourage 2004 when a message was deleted ( from mail box/folders/junk mail
) it went to deleted items. Since I have have installed entourage 2008 the
items when deleted prompt "permanent delete ?" and there is no coy in deleted
items folders !!!

Is there a way to have a soft delete option ? The MS office for mac:2008 I use
is a student and teacher version.

I suppose you could use the Move to button or drag them to Deleted Items
folder, but it seems if you are unsure, you should just leave them in the
Junk folder.

If you keep an updated Address Book the junk filter works great. I rarely
get a false positive.

 

[William Smith]

Hi!

In entourage 2004 when a message was deleted ( from mail
box/folders/junk mail ) it went to deleted items. Since I have have
installed entourage 2008 the items when deleted prompt "permanent delete
?" and there is no coy in deleted items folders !!!

Hi Preet!

I'm not seeing the same behavior when I use the Delete button. My
messages move to their respective Deleted Items folders (On My Computer
for POP accounts or the Deleted Items folders for each IMAP and Exchange
account.)

What keyboard command are you using?

--

bill

William M. Smith, Microsoft Interop MVP - Mac/Windows
Entourage Help Page <http://entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>

 

[Preet]

Hi,

Diane, Drag and drop is an option which I was hoping to use as the last resort.

Bill, I have used the mouse to select the item and click delete from the menu bar, also tried apple sign+A and Apple sign+delete.

thanks

 

[ss]

Diane, this is the type of change there should be a preference for! i
like many people dont want thousands of entires in my address book. i
use that for friends and co-workers, not people i just email 1 or 2
times. those addresses i add to my safe domains list. sometimes a
legit mssg may be deleted by accident when you're going thru hundreds
of spam mssgs. that's why having a key command to delete it and have
it move to the deleted items folder was the best method. also, you
dont get a pop-up asking you to confirm deletion. you could at least
make a preference for this or a key command to 'move selected items to
deleted items folder'. this makes things very difficult for some
people.

 

[Diane Ross]

Diane, this is the type of change there should be a preference for! i
like many people dont want thousands of entires in my address book.

When working in Office, you can use the ³Send Feedback² option under the
Help menu in all of the Office applications to contact MacBU.

Or... Visit the Mactopia Product Feedback link here:
<http://www.microsoft.com/mac/suggestions.mspx>

i

use that for friends and co-workers, not people i just email 1 or 2
times. those addresses i add to my safe domains list.

I add to my Address Book and assign a category ³temp² to them. Then I can go
in and delete them by column ³Last Correspondence².

sometimes a

legit mssg may be deleted by accident when you're going thru hundreds
of spam mssgs. that's why having a key command to delete it and have
it move to the deleted items folder was the best method. also, you
dont get a pop-up asking you to confirm deletion. you could at least
make a preference for this or a key command to 'move selected items to
deleted items folder'. this makes things very difficult for some
people.

Copy and paste this into the Script Editor. Save the file as a compiled
script. Place the script in the Script Menu Items folder in your Microsoft
User Data folder. This script will move selected messages to the Deleted
Items folder.

tell application "Microsoft Entourage"
try
set theMessages to current messages
on error
display dialog "select some messages before running this script."
buttons {"Quit Script"} default button 1 with icon stop
return
end try
try
move theMessages to folder "Deleted Items"
on error
display dialog "An error occurred and the messages were not moved.
Does the folder\"Deleted Items\" exist?" buttons {"Quit Script"} default
button 1 with icon stop
return
end try
repeat with aMessage in theMessages
set the read status of aMessage to untouched

end repeat
end tell

To add a shortcut to a script:

<http://www.entourage.mvps.org/script/add_shortcuts.html>

 

[ss]

When working in Office, you can use the ³Send Feedback² option under the
Help menu in all of the Office applications to contact MacBU.

Or...    Visit the Mactopia Product Feedback link here:
<http://www.microsoft.com/mac/suggestions.mspx>

i


I add to my Address Book and assign a category ³temp² to them. Then I can go
in and delete them by column ³Last Correspondence².

sometimes a


Copy and paste this into the Script Editor. Save the file as a compiled
script. Place the script in the Script Menu Items folder in your Microsoft
User Data folder. This script will move selected messages to the Deleted
Items folder.

tell application "Microsoft Entourage"
    try
        set theMessages to current messages
    on error
        display dialog "select some messages before running this script."
buttons {"Quit Script"} default button 1 with icon stop
        return
    end try
    try
        move theMessages to folder "Deleted Items"
    on error
        display dialog "An error occurred and the messages were not moved.
Does the folder\"Deleted Items\" exist?" buttons {"Quit Script"} default
button 1 with icon stop
        return
    end try
    repeat with aMessage in theMessages
        set the read status of aMessage to untouched

    end repeat
end tell

To add a shortcut to a script:

<http://www.entourage.mvps.org/script/add_shortcuts.html>

hey thanks a lot for the script Diane, and sorry i said 'you' before.
i thought you worked for Microsoft i pasted that script exacty
into the editor, hit compile, and got this error:

"Syntax Error - expected end of line, etc. but found identifier"


thanks for the MS fdbk link. will definitely use that! there are
some other functions they removed also, like the search command
opening up in a separate window so that you can have multiple searches
open. just like it would in the finder. do you know if there's a pref
for this?

thanks

 

[Barry Wainwright]

hey thanks a lot for the script Diane, and sorry i said 'you' before.
i thought you worked for Microsoft i pasted that script exacty
into the editor, hit compile, and got this error:

"Syntax Error - expected end of line, etc. but found identifier"

That is probably due to line wrapping.

'Display Dialog' occurs twice in the script. In the first case, it has
wrapped to two lines, in the second, to three.

recombine these lines so that "Display Dialog ... icon stop" forms a single
line in script editor in both places, then try again.

 

[ss]

yes, it worked Barry!! thank you very much. now i have a script that
i set a 'command' + '=' key command to work just like the delete key
did from 2004. i guess there's no way to make the key command for
this the default apple+Delete is there? Diane, thank so much for
making the script. i uploaded it here so anyone who wants to use this
doesnt have to deal with fixing the line wrapping in the script
editor: http://music.columbia.edu/~shape/EntourageSpamDeleteScript.zip

the only issue i noticed is that the undo function doesnt work for
scripts. any way around this or to add it to the script?


as far as the search function, it happens with adv search or standard
search in 2008. 2004 only had 1 search option with a drop down window
for adv options. i thought this worked much much better design-wise. i
dont see why they couldnt keep the same pop-up windows with adv
options included in the same window. the top search box in 2008 i
honestly cant stand b/c there's no way to specify what field to search
in!! if i want to search for only sender, recipient, or subject, i
dont want every results popping up that has the word in the message
body also. with this search box i get 100 results popping up, instead
of 3 if i use the adv search option you refer to this as simple
search? this is actually the advanced search field.

hitting apple+F brings up the spotlight search. if you hit the + sign
in the top-right it drops down the advanced search options which come
up when you hit apple+option+F. this should just come up as standard
search (apple+F) without having to use this awkward key command.

is there a way to open any search box in a new/separate window?


thanks

 

[Diane Ross]

yes, it worked Barry!! thank you very much. now i have a script that
i set a 'command' + '=' key command to work just like the delete key
did from 2004. i guess there's no way to make the key command for
this the default apple+Delete is there? Diane, thank so much for
making the script.

I can't take credit, I just modified a script Barry provided in the first
place. I have very limited knowledge of script writing.

i uploaded it here so anyone who wants to use this
doesnt have to deal with fixing the line wrapping in the script
editor: http://music.columbia.edu/~shape/EntourageSpamDeleteScript.zip

I uploaded the script too:
<http://www.entourage.mvps.org/downloads/scripts/Soft_Delete_Junk_Mail .zi
p>

Now users have two sources.

the only issue i noticed is that the undo function doesnt work for
scripts. any way around this or to add it to the script

I think you mean use command-Z and manually delete/move a message and undo
(command-Z) moves it back. Scripts don't work this way. That's why we
caution users when they use the Nuke script.

as far as the search function, it happens with adv search or standard
search in 2008. 2004 only had 1 search option with a drop down window
for adv options. i thought this worked much much better design-wise. i
dont see why they couldnt keep the same pop-up windows with adv
options included in the same window. the top search box in 2008 i
honestly cant stand b/c there's no way to specify what field to search
in!! if i want to search for only sender, recipient, or subject, i
dont want every results popping up that has the word in the message
body also. with this search box i get 100 results popping up, instead
of 3 if i use the adv search option you refer to this as simple
search? this is actually the advanced search field.

Entourage 2008 has added Spotlight search in the top right. If you click on
the + button you can add criteria to this search. It has many more options
plus you can save a search as a custom view.

The simple find for Subject, Title, Author, Category is still there. Using
Advanced search is still there. Look under Edit or use Command-Option-F

hitting apple+F brings up the spotlight search. if you hit the + sign
in the top-right it drops down the advanced search options which come
up when you hit apple+option+F. this should just come up as standard
search (apple+F) without having to use this awkward key command.

is there a way to open any search box in a new/separate window?

Not in 2008. The older Advanced search did open in a new window if I
remember correctly. I think once you get used to the new search you will
really like it. Spotlight search in Entourage is blazing fast.