Some emails won't archive

[Chigongman]

Running Outlook 2003 SP2. XP Pro.

Outlook.pst grew to almost 1.4 Gig so I selected the Personal Folders folder
and did File-Archive and told it to archive everything prior to 1/1/06,
including all subfolders, and ignoring those flagged to not be archived. It
ran okay and archived "almost" all of the emails/folders, but some emails
didn't archive. I can't possibly find a pattern as to why those didn't
archive. Some folders that had tons of emails now only have a few from last
year left in it, most folders are empty as they should be since it all
archived, and some folders have all of their old contents still in them,
unarchived. I've tried it a few times, even doing on the individual
subfolders, with no change. (I was able to successfully "drag" old emails
into the Archive Folders subfolders, though.)

I searched the Microsoft site and found an article about settings you can
put in the Registry to limit the size of the Archive.pst file:

http://support.microsoft.com/kb/832925/en-us

But I don't have those entries in the Registry at all (no Outlook under
Policies-Microsoft) so I assume it's not in there. I never set them, so
they'd have to be there by default if they existed at all.

I've always been told that 2GB is about where XP starts to get unhappy about
the size of the Outlook.pst file, so I assume that's the same for the
Archive.pst file.

Well, my Outlook.pst is now 800 MB and my Archive.pst file is about 1.4 GB.
Maybe that's the problem, since that adds up to over 2 GB. Or is that 2 GB
limit for each .pst file?

Maybe I need to restore from backup to prior to all this archiving, and then
create separate archive files for each year to keep their sizes down. But
then I'd still have the same problem of "cumulative" size. Unless I only
"open" one at a time (which would kill my goal of searching all history when
I want to).

Maybe I need to use a utility that keeps attachments separate. Any
suggestions? (I want to move my outlook.pst file back and forth between my
desktop and my new notebook, so anything I do along those lines needs to take
that into account.)

Thank!

Jay

 

[Vanguard]

Running Outlook 2003 SP2. XP Pro.

Outlook.pst grew to almost 1.4 Gig so I selected the Personal Folders
folder
and did File-Archive and told it to archive everything prior to 1/1/06,
including all subfolders, and ignoring those flagged to not be archived.
It
ran okay and archived "almost" all of the emails/folders, but some emails
didn't archive. I can't possibly find a pattern as to why those didn't
archive. Some folders that had tons of emails now only have a few from
last
year left in it, most folders are empty as they should be since it all
archived, and some folders have all of their old contents still in them,
unarchived. I've tried it a few times, even doing on the individual
subfolders, with no change. (I was able to successfully "drag" old emails
into the Archive Folders subfolders, though.)

I searched the Microsoft site and found an article about settings you can
put in the Registry to limit the size of the Archive.pst file:

http://support.microsoft.com/kb/832925/en-us

But I don't have those entries in the Registry at all (no Outlook under
Policies-Microsoft) so I assume it's not in there. I never set them, so
they'd have to be there by default if they existed at all.

I've always been told that 2GB is about where XP starts to get unhappy
about
the size of the Outlook.pst file, so I assume that's the same for the
Archive.pst file.

Well, my Outlook.pst is now 800 MB and my Archive.pst file is about 1.4
GB.
Maybe that's the problem, since that adds up to over 2 GB. Or is that 2 GB
limit for each .pst file?

Maybe I need to restore from backup to prior to all this archiving, and
then
create separate archive files for each year to keep their sizes down. But
then I'd still have the same problem of "cumulative" size. Unless I only
"open" one at a time (which would kill my goal of searching all history
when
I want to).

Maybe I need to use a utility that keeps attachments separate. Any
suggestions? (I want to move my outlook.pst file back and forth between my
desktop and my new notebook, so anything I do along those lines needs to
take
that into account.)

Archiving works on the *modified* date, not the received date. You may have
to add that column to see what is the modified date for an item to determine
if it will be eligible to get archived. If, for example, you just yesterday
moved a bunch of items to a different folder, well, you just touched those
files so their modified datestamp gets updated. Stuff that you are moving
around, renaming, etc. are items that you probably don't want archived;
otherwise, you'd move something and, poof, if would be gone anyway (into the
archive) despite your efforts.

 

[Chigongman]

Archiving works on the *modified* date, not the received date. You may have
to add that column to see what is the modified date for an item to determine
if it will be eligible to get archived. If, for example, you just yesterday
moved a bunch of items to a different folder, well, you just touched those
files so their modified datestamp gets updated. Stuff that you are moving
around, renaming, etc. are items that you probably don't want archived;
otherwise, you'd move something and, poof, if would be gone anyway (into the
archive) despite your efforts.

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That's good to know for future refence.

But I'm very sure that's not the issue here. The date range I gave for
arching was everything prior to 1/1/06, and none of those hundreds of emails
-- and subfolders full of emails -- that didn't get moved had been so much as
viewed, even in preview pane, let alone touched in any way, for, in some
cases, well over a year.

Jay

 

[Vanguard]

That's good to know for future refence.

But I'm very sure that's not the issue here. The date range I gave for
arching was everything prior to 1/1/06, and none of those hundreds of
emails
-- and subfolders full of emails -- that didn't get moved had been so much
as
viewed, even in preview pane, let alone touched in any way, for, in some
cases, well over a year.

Mails moved by rules are also touched, so their modified datestamp would
also change. Again, add the Modified datestamp column so you can actually
see the date by which archiving functions.