Sorting contacts using multiple categories

[rickinesc]

I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even also by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.

 

[Russ Valentine [MVP-Outlook]]

Category sort is meaningless and impossible, since any contact may be listed
under multiple categories.

 

[Judy Gleeson \(MVP Outlook\)]

Turn on the Advanced Toolbar.

Learn how to use the Group by Box and Group your COntacts by Category,
State, whatever you want to Group them by. You can do multiple groupings as
well, eg State, then Category.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

Category sort is meaningless and impossible, since any contact may be
listed
under multiple categories.

--
Russ Valentine
[MVP-Outlook]

I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same
time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even also
by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then
use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.

 

[Russ Valentine [MVP-Outlook]]

That sorts within a category. He was asking how to sort by category.
--
Russ Valentine
[MVP-Outlook]

Turn on the Advanced Toolbar.

Learn how to use the Group by Box and Group your COntacts by Category,
State, whatever you want to Group them by. You can do multiple groupings
as well, eg State, then Category.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

Category sort is meaningless and impossible, since any contact may be
listed
under multiple categories.

--
Russ Valentine
[MVP-Outlook]

I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same
time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even
also by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then
use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.

 

[Judy Gleeson \(MVP Outlook\)]

Yeh I know Russ - but he will only get anywhere with what he's trying to do
by Grouping. He did say "find/sort" so let's not take the words too
literally. I have found that your average punter doesn't know the correct
IT terminology for most of the stuff they are trying to do.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

That sorts within a category. He was asking how to sort by category.
--
Russ Valentine
[MVP-Outlook]

Turn on the Advanced Toolbar.

Learn how to use the Group by Box and Group your COntacts by Category,
State, whatever you want to Group them by. You can do multiple groupings
as well, eg State, then Category.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

Category sort is meaningless and impossible, since any contact may be
listed
under multiple categories.

--
Russ Valentine
[MVP-Outlook]
I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same
time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even
also by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then
use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.

 

[Russ Valentine [MVP-Outlook]]

Agree. Just thought he should know what he can and can't do in Outlook since
it wasn't entirely clear what he wanted to do.
--
Russ Valentine
[MVP-Outlook]

Yeh I know Russ - but he will only get anywhere with what he's trying to
do by Grouping. He did say "find/sort" so let's not take the words too
literally. I have found that your average punter doesn't know the correct
IT terminology for most of the stuff they are trying to do.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks of
complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal

That sorts within a category. He was asking how to sort by category.
--
Russ Valentine
[MVP-Outlook]

Turn on the Advanced Toolbar.

Learn how to use the Group by Box and Group your COntacts by Category,
State, whatever you want to Group them by. You can do multiple
groupings as well, eg State, then Category.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

Imagine if every Thursday your shoes exploded if you tied them the usual
way. This happens to us all the time with computers, and nobody thinks
of complaining.
Jef Raskin, interviewed in Doctor Dobb's Journal
Category sort is meaningless and impossible, since any contact may be
listed
under multiple categories.

--
Russ Valentine
[MVP-Outlook]
I'd like to use Outlook 2003 as a database for media contacts.
To do so, I would want to find/sort by several categories at the same
time,
such as "Daily Newspaper" and then "Science Reporter" and maybe even
also by
region, such as "Northeast".
All of these would be categories I have created and I would place each
contact in multiple appropriate categories.
Does the program do this? If so, does this result in a list I can then
use
for emailing or to create labels?
Or, am I asking Outlook to do the work of a database? Thanks.