Sorting Contacts within an Arrangement

[J Bennett]

I have created several categories to organize my thousands of contacts. I
have traditionally created arrangements to arrange by category to enable me
to quickly find a contact. My normal action was to go into a grouping
(category) and then hit the column by which I want to sort to find the column
information. Sometimes that could be company, file as, full name, etc. By
hitting the column header, the contacts would be sorted within the current
arrangement (keeping the groupings) In older versions of Outlook, this
sorting worked. In Outlook 2003, it completely changes the arrangement and
removes the arrange by completely and just simply sorts all the contacts by
the header column selected.

I looked into help and I believe Outlook 2003 is not performing as the help
defines - see quoted text from help file.

"If you are using single-line layout, the field by which the table is sorted
(if the field is included in the current view) will be indicated by an arrow
in the field column heading (column heading: The horizontal bar at the top of
one column in a table. There are multiple column headings in the column
heading row.). To change the sort order based on the current arrangement,
click the column heading."

I am using the professional version of 2003. Any help or assistance would
be greatly appreciated.

J

 

[Russ Valentine [MVP-Outlook]]

Judy Gleeson has provided the following workaround to overcome the new way
Outlook 2003 sorts the "By Category" view:

Use the Detailed or Simple List view, show the columns you want to see
(field chooser), click the column (eg Last Name) you want to sort by, THEN
use the group by box to group by Category. That should have alphabetical as
well as the grouping.

 

[J Bennett]

Thank you. This provides a means to have some ability to use contacts. I
would like to know how / if there is a means to inform someone that the
sorting does not operate in the a very useful means and does not sort by
category according to how Outlook help says it should?

Judy Gleeson has provided the following workaround to overcome the new way
Outlook 2003 sorts the "By Category" view:

Use the Detailed or Simple List view, show the columns you want to see
(field chooser), click the column (eg Last Name) you want to sort by, THEN
use the group by box to group by Category. That should have alphabetical as
well as the grouping.
--
Russ Valentine
[MVP-Outlook]

I have created several categories to organize my thousands of contacts. I
have traditionally created arrangements to arrange by category to enable
me
to quickly find a contact. My normal action was to go into a grouping
(category) and then hit the column by which I want to sort to find the
column
information. Sometimes that could be company, file as, full name, etc.
By
hitting the column header, the contacts would be sorted within the current
arrangement (keeping the groupings) In older versions of Outlook, this
sorting worked. In Outlook 2003, it completely changes the arrangement
and
removes the arrange by completely and just simply sorts all the contacts
by
the header column selected.

I looked into help and I believe Outlook 2003 is not performing as the
help
defines - see quoted text from help file.

"If you are using single-line layout, the field by which the table is
sorted
(if the field is included in the current view) will be indicated by an
arrow
in the field column heading (column heading: The horizontal bar at the top
of
one column in a table. There are multiple column headings in the column
heading row.). To change the sort order based on the current arrangement,
click the column heading."

I am using the professional version of 2003. Any help or assistance would
be greatly appreciated.

J

 

[Brian Tillman]

Thank you. This provides a means to have some ability to use
contacts. I would like to know how / if there is a means to inform
someone that the sorting does not operate in the a very useful means
and does not sort by category according to how Outlook help says it
should?

You can write to outwish at microsoft dot com, perhaps.