Sorting data in MS Word 2002

[akkrug]

Our users want a fillable Word form, so I set up a simple table. Now they
want to be able to sort the information and I can't get it to work. Even if
I unprotect the form, select the table and use table, sort nothing is
happening. Any idea what I might be doing wrong? Also, even if I could get
the sort to work, I'm not sure if there is any way to sort information when
the cells are locked so information can be keyed into them.

Thanks for the help!!

Ken K.

 

[Graham Mayor]

Without seeing your table, something along the lines of the following macro
run from a toolbar button should work

Sub SortTable()
Dim bProtected As Boolean
If ActiveDocument.ProtectionType <> wdNoProtection Then
bProtected = True
ActiveDocument.Unprotect Password:=""
End If
ActiveDocument.Tables(1).Sort
If bProtected = True Then
ActiveDocument.Protect _
Type:=wdAllowOnlyFormFields, NoReset:=True, Password:=""
End If
End Sub

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Graham Mayor - Word MVP


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[Amish]

Are you using form fields? If so, you could trigger a macro when the
last item is exited that unlocks the form, sorts the table (Word will
sort form fields based on content), and then locks the form
afterwards.

 

[akkrug]

Thanks for the reply. I copied the macro to our form and added a button to
run it, but the information keyed isn't sorting. How do you tell it which
column to sort by?Does the (1) indicate the first column?

Please let me know if you have any other suggestions.

Thanks for the help!!

Ken K.

 

[Graham Mayor]

Perhaps if you were to tell us exactly how the table is laid out and how you
want it to be sorted it might avoid fishing around in the dark?
The 1 addresses the first table in the document.

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Graham Mayor - Word MVP


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[akkrug]

All I want to do is sort a 7 column table by the first column (Agent Name).
Five of the columns are text and two are dates. I am now trying to do it in
Excel, but I don't know how to expand the cell height as information is keyed
into the cell.

Thanks for the help!

Ken K. - 2191

 

[Graham Mayor]

If the table is the first table in the document then it will be sorted by
the first column using the macro?
I have tested it with seven column tables configured as you describe, using
form fields in the cells and it works fine in both Word 2003 and 2007. I
don't have 2002 to test, but I see no reason why it should not work there.
There are no advanced techniques used in the macro that shouldn't have been
available before 2003.
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Graham Mayor - Word MVP


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