Sorting Issue

[Patrick]

I have created & named folders to store email names & addresses in Outlook.
I have sorted them alphabetically by last name in the “email display asâ€
column. But when I open them when sending email in “to:†they are not in
alphabetical order. What do I need to do?

 

[Castell]

The order is in alphabetical order by Full Name (ie. essentially by first
name). You cannot change this.

 

[Russ Valentine [MVP-Outlook]]

Read one of the countless posts here that tell you how to sort the Outlook
Address Book view. Be sure to find one that matches your version. Since you
did not post your version, we cannot answer you.

 

[Patrick]

My version is Outlook 2007 (Office 2007). The names are sorted correctly in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to use in
looking for "countless posts".
Patrick

Read one of the countless posts here that tell you how to sort the Outlook
Address Book view. Be sure to find one that matches your version. Since you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]

I have created & named folders to store email names & addresses in Outlook.
I have sorted them alphabetically by last name in the “email display asâ€
column. But when I open them when sending email in “to:†they are not in
alphabetical order. What do I need to do?

 

[Russ Valentine [MVP-Outlook]]

First, you use a decent Search Engine, which means Google, not Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]

My version is Outlook 2007 (Office 2007). The names are sorted correctly
in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to use
in
looking for "countless posts".
Patrick

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version. Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]

I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the “email display
asâ€
column. But when I open them when sending email in “to:†they are not
in
alphabetical order. What do I need to do?

 

[Russ Valentine [MVP-Outlook]]

Not so. There are and always have been two options for sorting the Outlook
Address Book:
1. First, Last
2. File As...
The latter almost invariably sorts by Last Name.

 

[Patrick]

Russ - I am not trying to pick a fight here. I meant what should I search
for within the Outlook "contacts" discussion group - what key word should I
use?
--
Patrick

First, you use a decent Search Engine, which means Google, not Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]

My version is Outlook 2007 (Office 2007). The names are sorted correctly
in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to use
in
looking for "countless posts".
Patrick

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version. Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]
I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the “email display
asâ€
column. But when I open them when sending email in “to:†they are not
in
alphabetical order. What do I need to do?

 

[Castell]

Russ is correct. To change the sort to File As go to Tools/Account
Settings/Address Books/Change.

Russ - I am not trying to pick a fight here. I meant what should I search
for within the Outlook "contacts" discussion group - what key word should
I
use?
--
Patrick

First, you use a decent Search Engine, which means Google, not Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]

My version is Outlook 2007 (Office 2007). The names are sorted
correctly
in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to
use
in
looking for "countless posts".
Patrick


:

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version.
Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]
I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the “email display
asâ€
column. But when I open them when sending email in “to:†they are
not
in
alphabetical order. What do I need to do?

 

[Russ Valentine [MVP-Outlook]]

What part of your question did I not answer? How could I possibly make it
more clear?
--
Russ Valentine
[MVP-Outlook]

Russ - I am not trying to pick a fight here. I meant what should I search
for within the Outlook "contacts" discussion group - what key word should
I
use?
--
Patrick

First, you use a decent Search Engine, which means Google, not Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]

My version is Outlook 2007 (Office 2007). The names are sorted
correctly
in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to
use
in
looking for "countless posts".
Patrick


:

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version.
Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]
I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the “email display
asâ€
column. But when I open them when sending email in “to:†they are
not
in
alphabetical order. What do I need to do?

 

[Patrick]

Never mind. I found the answer. But here's a philosophical question for you:
The address book is sorted by first names. Why? Have you ever alphabetized
a list of names in any way other than by last names? Imagine if the
telephone book was sorted in this manner. I do not understand Microsoft"s
concept here.
--
Patrick

What part of your question did I not answer? How could I possibly make it
more clear?
--
Russ Valentine
[MVP-Outlook]

Russ - I am not trying to pick a fight here. I meant what should I search
for within the Outlook "contacts" discussion group - what key word should
I
use?
--
Patrick

First, you use a decent Search Engine, which means Google, not Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]
My version is Outlook 2007 (Office 2007). The names are sorted
correctly
in
the folders, but when I use the "To:" in sending email, they are listed
randomly. If this is a common problem, please advise a search word to
use
in
looking for "countless posts".
Patrick


:

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version.
Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]
I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the “email display
asâ€
column. But when I open them when sending email in “to:†they are
not
in
alphabetical order. What do I need to do?

 

[Judy Gleeson \(MVP Outlook\)]

There's a lot not to understand about the settings and behaviours of
Outlook. Russ knows more than most of us have forgotten about this aspect
of Outook!

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here: www.judygleeson.com
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

Never mind. I found the answer. But here's a philosophical question for
you:
The address book is sorted by first names. Why? Have you ever
alphabetized
a list of names in any way other than by last names? Imagine if the
telephone book was sorted in this manner. I do not understand Microsoft"s
concept here.
--
Patrick

What part of your question did I not answer? How could I possibly make it
more clear?
--
Russ Valentine
[MVP-Outlook]

Russ - I am not trying to pick a fight here. I meant what should I
search
for within the Outlook "contacts" discussion group - what key word
should
I
use?
--
Patrick


:

First, you use a decent Search Engine, which means Google, not
Microsoft:
http://groups.google.com/group/microsoft.public.outlook.contacts/topics
I entered "Sort Address Book" and got 2430 hits in 0.3 seconds. So now
"countless" has become "counted."
--
Russ Valentine
[MVP-Outlook]
My version is Outlook 2007 (Office 2007). The names are sorted
correctly
in
the folders, but when I use the "To:" in sending email, they are
listed
randomly. If this is a common problem, please advise a search word
to
use
in
looking for "countless posts".
Patrick


:

Read one of the countless posts here that tell you how to sort the
Outlook
Address Book view. Be sure to find one that matches your version.
Since
you
did not post your version, we cannot answer you.
--
Russ Valentine
[MVP-Outlook]
I have created & named folders to store email names & addresses in
Outlook.
I have sorted them alphabetically by last name in the "email
display
as"
column. But when I open them when sending email in "to:" they
are
not
in
alphabetical order. What do I need to do?