Spacing From Notebook back to Normal?

[JackF1212]

Help!

The Notebook feature of Office 2004 is terrific in lots of ways. I'm
often writing large documents and it's proving a great way to help me
organize my ideas. However, there's one bug I just can't seem to
figure out how to work around.

When I'm finished organizing and rewriting in "Notebook view" I try to
go back to the Normal view so I can clean up the copy, format
subheads, etc.

But even when I select the text and try to turn it back to my "Normal"
setting... although the font changes... for some reason the line
spacing stubbornly refuses to go back to the proper spacing.

I've checked all the style settings. And I've tested the use of normal
in documents I've just opened. Line spacing is single. Yet going
back from Notebook to Normal I always get a 1.5 spacing (or something
close to it) which cannot be changed even if I try through Format or
the styles menu or anything.

The only solution I've found is to cut the text and paste it, in small
chunks, into an entirely new document. And it has to be small chunks
too. Otherwise the newly pasted stuff forces the entire NEW document
to pick up the odd spacing problem.

I recently had to do this with a document that was 117 pages long,
re-pasting maybe two pages at a time.

Anyone have any suggestions? If I can get this to work it will make
this a monumentally more useful program for me. A solution to some
problems I've had a long time. But this spacing thing is driving me
crazy!

Thanks in advance,

JF

P.S. I've tried changing the style settings for the different note
level views. Didn't work.

 

[matt neuburg]

When I'm finished organizing and rewriting in "Notebook view" I try to
go back to the Normal view so I can clean up the copy, format
subheads, etc.

But even when I select the text and try to turn it back to my "Normal"
setting... although the font changes... for some reason the line
spacing stubbornly refuses to go back to the proper spacing.

I've checked all the style settings. And I've tested the use of normal
in documents I've just opened. Line spacing is single. Yet going
back from Notebook to Normal I always get a 1.5 spacing (or something
close to it) which cannot be changed even if I try through Format or
the styles menu or anything.

Maybe there's something wrong with your Normal. I just tried this and it
worked just fine: I switched from notebook view to normal view, I select
all and apply Normal style, I can then apply any manual formatting I
like, including changing internal leading and spacing between
paragraphs. m.

 

[Bill Weylock]

Jack -

I don't have an answer for the problem. I wonder, though, if you can
copy/paste your text (as a workaround while waiting for better help) in one
step if you are careful not to include the last paragraph "return." That's
where the document formatting is saved.

You probably know that already, but it seemed worth throwing out there.


Best,


- Bill

Help!

The Notebook feature of Office 2004 is terrific in lots of ways. I'm
often writing large documents and it's proving a great way to help me
organize my ideas. However, there's one bug I just can't seem to
figure out how to work around.

When I'm finished organizing and rewriting in "Notebook view" I try to
go back to the Normal view so I can clean up the copy, format
subheads, etc.

But even when I select the text and try to turn it back to my "Normal"
setting... although the font changes... for some reason the line
spacing stubbornly refuses to go back to the proper spacing.

I've checked all the style settings. And I've tested the use of normal
in documents I've just opened. Line spacing is single. Yet going
back from Notebook to Normal I always get a 1.5 spacing (or something
close to it) which cannot be changed even if I try through Format or
the styles menu or anything.

The only solution I've found is to cut the text and paste it, in small
chunks, into an entirely new document. And it has to be small chunks
too. Otherwise the newly pasted stuff forces the entire NEW document
to pick up the odd spacing problem.

I recently had to do this with a document that was 117 pages long,
re-pasting maybe two pages at a time.

Anyone have any suggestions? If I can get this to work it will make
this a monumentally more useful program for me. A solution to some
problems I've had a long time. But this spacing thing is driving me
crazy!

Thanks in advance,

JF

P.S. I've tried changing the style settings for the different note
level views. Didn't work.

Panther 10.3.4
Office 2004

 

[JackF1212]

Maybe there's something wrong with your Normal. I just tried this and it
worked just fine: I switched from notebook view to normal view, I select
all and apply Normal style, I can then apply any manual formatting I
like, including changing internal leading and spacing between
paragraphs. m.

Thanks for the replies... I would guess this, but I can't even select
all and then "clear all formatting" to get rid of the line spacing
problem. Other formatting disappears, yet spacing remains.

And then I go and open a whole new document and there's no problem
whatsoever, so long as I open it in Normal view and don't convert to
Notebook Layout.

Could it be that my whole style template .dot file is corrupted?

 

[JE McGimpsey]

Could it be that my whole style template .dot file is corrupted?

I don't think so - I see the same thing, right after I trashed my Normal
template and started up without any add-ins.

Both ostensibly have the same definition of Normal Style.

I've sent a copy of two documents to MacBU - one created in Notebook
Layout view, one in Normal view - that show the difference...

 

[JE McGimpsey]

I've sent a copy of two documents to MacBU - one created in Notebook
Layout view, one in Normal view - that show the difference...

The short answer is that the extra space is real, and it's by design.

I'll see if I can get more info to post.

 

[JE McGimpsey]

The short answer is that the extra space is real, and it's by design.

I'll see if I can get more info to post.

Here's a more complete answer from MacBU. Note that the workaround
suggested will mean that the document no longer displays correctly in
Notebook Layout View:

In order to make Notebook Layout Docs work over a notebook type page
layout - i.e. with rule lines and note-size spaces - we instantiate
document grid which was something that was added to Word for Japanese
language versions.

When you switch to page layout view from Notebook view and change the
style to Normal, document grid is still turned on. Unfortunately, there
is no UI in the English version of the product to turn it off, but that
said, we never pre-pondered the possibility of a user needing to do
this.

Now, if you REALLY REALLY want to turn this off for docs created in
Notebook view, you can do this. In the Microsoft Office/Additional Tools
folder, there is an app call Language Register. Drag word onto that app
and register word as Japanese. Then launch word into the doc that you
want to set to normal layout. Go to Format | Paragraph and uncheck "Snap
to grid when document grid is defined". This will make the extra space
go away. HOWEVER, I do not recommend this as it may screw around with
your notebook viewing. Or else just set it back to grid next time you
switch. Also, if you do this, be sure an re-register Office as English
when you're done or strange Japanese type behaviors may occur.

Another MVP and I have strongly suggested to MacBU that the normal
behavior should be for the grid to be removed when exiting Notebook
Layout view. Don't know how complicated that would be (given the
workaround, it may be very complex indeed). At the very least, the
behavior should be documented in Help.

If you agree, or if you have a different/better idea, please send MacBU
a message using Word's Help/Send Feedback on Word menu item.