Spacing problems with MS Word text pasted into PowerPoint

[Shari]

When pasting text from Word into PowerPoint as a MS Word object (using
PasteSpecial)in Office 2004, tabs in the text cause spacing problems
(some words have huge spaces between letters, but it is inconsistent as
the first letter may be spread apart but the others OK).

If tabs are replaced with spaces, problem goes away. If text is pasted
in as unformatted, the problem does not occur.

Because the person I am working with has all of the information for the
presentations in Word files (in the format she wants), it is a lot of
extra work to paste as unformatted text.

It does not matter what font is used.

Any suggestions would be appreciated.

Thanks.

Shari Kubitz

 

[Paul Berkowitz]

hen pasting text from Word into PowerPoint as a MS Word object (using
PasteSpecial)in Office 2004, tabs in the text cause spacing problems
(some words have huge spaces between letters, but it is inconsistent as
the first letter may be spread apart but the others OK).

If tabs are replaced with spaces, problem goes away. If text is pasted
in as unformatted, the problem does not occur.

Because the person I am working with has all of the information for the
presentations in Word files (in the format she wants), it is a lot of
extra work to paste as unformatted text.

Since you're using Paste Special anyway, why is it more work to do Paste
Special/Unformatted Text than Paste Special/MS Word Object? It seems exactly
the same amount of trouble to me. Are there other considerations you haven't
mentioned?

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Shari]

The version is 2004 and is fully patched with the 11.1.1 update.

As for the difference in using Paste Special for unformatted text
versus MSWord object, there is much more cleanup involved when bringing
the text in as unformatted. As an MSWord object, it should take such
attributes as size, font, ital, bold, spacing, and tabs.

Also, she loses the ability to make changes in formatting. Pasting as
an object allows her to go back to Word and make formatting edits
easily (which are not offered by PowerPoint).

Shari

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Shari:

Avoid pasting as an MS Word Object in large documents. Each one creates an
embedded "document within a Document" and potentially starts a new instance
of Word to display it.

If you get a few of these in a document, your memory and system resource
demands become extreme and the document will become very unstable. Word
will start crashing a lot

Cheers

The version is 2004 and is fully patched with the 11.1.1 update.

As for the difference in using Paste Special for unformatted text
versus MSWord object, there is much more cleanup involved when bringing
the text in as unformatted. As an MSWord object, it should take such
attributes as size, font, ital, bold, spacing, and tabs.

Also, she loses the ability to make changes in formatting. Pasting as
an object allows her to go back to Word and make formatting edits
easily (which are not offered by PowerPoint).

Shari

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410