special paragraph number series for revisions

[igor]

I auto-number paragraphs in a document with this code:
{ SEQ ABC \# "[000#]" \* MERGEFORMAT }

When I revise the document, I may insert new paragraphs. I'd like them to
be numbered with the number of the preceding original paragraph plus a
letter suffix -- a, b, c, etc. And, of course, I do not want any of the
original paragraph numbers to change.

So, if I add 2 paragraphs after original paragraph [102] I'd like the
sequence to go: [102], [102a], [102b], [103] ...

I'd appreciate suggestions as to an effective way to accomplish this. TIA.
-- Igor

 

[Cindy M -WordMVP-]

Hi Igor,

Since you're currently using an SEQ field for the numbers, what you'd need
is that SEQ field, set to not update, plus an additional SEQ field to
generate the a,b,c. Roughly like this

{SEQ Lev1 \# "[00#]" \c }{SEQ Lev2 \* alphabetic \r 1 }
{SEQ Lev1 \# "[00#]" \c }{SEQ Lev2 \* alphabetic }

Where the first line restarts the numbering sequence at 1.

When I have to use something like this a lot, I create AutoText entries for
the various combinations of SEQ fields and assign them to a toolbar and to
keyboard shortcuts so that they're easier to insert.

I auto-number paragraphs in a document with this code:
{ SEQ ABC \# "[000#]" \* MERGEFORMAT }

When I revise the document, I may insert new paragraphs. I'd like them to
be numbered with the number of the preceding original paragraph plus a
letter suffix -- a, b, c, etc. And, of course, I do not want any of the
original paragraph numbers to change.

So, if I add 2 paragraphs after original paragraph [102] I'd like the
sequence to go: [102], [102a], [102b], [103] ...

I'd appreciate suggestions as to an effective way to accomplish this.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[igor]

Thanks, Cindy. It is working great -- after rediscovering how to manually
insert/type in field codes! (I had been cutting and pasting before from a
master doc.) \c is the key. Again, thanks.