Spell Check Message

[Colleen]

My boss has come across a few Word documents that once the spell check has
been performed, a message pops up and says something along the lines of
"spell check complete except for those sections that have been marked not to
check." What in the world does this mean? I thought it had something to do
with the options that are checked, but the same options are checked in a
document that does not receive this message. I am at a loss and so is our
resident IT guy.

Any help anyone can give would be greatly appreciated!

Thanks in advance!

Colleen

 

[CyberTaz]

Hi Colleen -

For whatever reason some of the content has been marked to not be included
in Spell & Grammar checking - foreign language text, perhaps, or a
vocabulary list of "common misspellings & typos? The attribute is applied
similar to other types of formatting.

If you want everything to be included, use Cmd+A (Select All) then go to
Tools> Language> Set Language & clear the checkbox for Do Not Check Spelling
or Grammar.

 

[Colleen]

Hi Bob.

Thanks so much for getting back to me so quickly. This did not fix the
problem. Is there anything else you could suggest?

Thanks!

Colleen

 

[CyberTaz]

It's also possible that the unchecked parts of the text have been marked as
a different language. You might try the same procedure to make sure the
entire doc is marked as English (or whatever) so the spell checker knows to
check those passages. (This can happen accidentally if content is pasted
from another source, such as a web page.) I don't recall this triggering
such a message, though.

The only other thing I can think of is that the docs in question contain
sections to which Protection has been applied - but I'm not accustomed to
seeing that message in those cases, either. Normally the spell check runs
for the areas that are editable & omits the protected sections with no
message. I'm not at a Mac to test it right now, so the behavior may be
somewhat different than in WinWord.

Check in the Tools menu to see if there is a command that reads "Unprotect
Document" as opposed to Protect Document. If so you can turn the protection
off by selecting that command as long as the protection isn't password
protected.