Spellchecking Locked Bookmarked FormFields Results in LOSS of Book

[jarimura]

I have a document with several form fields that in turn are assigned
bookmarks (e.g., PatientName), to allow automatic filling of the referenced
fields. This works when the form is protected. However, when I attempted to
use the following spell checking macro to check the contents of the form
fields themselves (adapted from the macro written by contributed by Dave
Rado, Bill Coan, and Astrid Zeelenberg on the MVP website,
http://word.mvps.org/faqs/macrosvba/SpellcheckProtectDoc.htm) with the form
protected, I end up LOSING THE BOOKMARK:

Sub RunSpellcheck()
Dim Cancelled As Boolean, MyRange As Range, _
CorrectedError As String, oDoc As Document
Dim oSection As Section, OriginalRange As Range
If Documents.Count = 0 Then
Exit Sub
End If
Set oDoc = ActiveDocument
Select Case oDoc.ProtectionType
Case wdNoProtection, wdAllowOnlyRevisions
If Options.CheckGrammarWithSpelling Then
oDoc.CheckGrammar
Else
oDoc.CheckSpelling
End If
Application.ScreenUpdating = True
Application.ScreenRefresh
If oDoc.SpellingErrors.Count = 0 Then
If Options.CheckGrammarWithSpelling Then
MsgBox "The spelling and grammar check is complete", _
vbInformation
Else
MsgBox "The spelling check is complete", vbInformation
End If
End If
System.Cursor = wdCursorNormal
Exit Sub
Case wdAllowOnlyComments
Exit Sub
End Select
Set OriginalRange = Selection.Range
System.Cursor = wdCursorWait
oDoc.Unprotect
oDoc.SpellingChecked = False
StatusBar = "Spellchecking document..."
For Each oSection In oDoc.Sections
If oSection.ProtectedForForms Then
Call CheckProtectedSection(oSection)
If Cancelled Then
Exit For
End If
Else
If oSection.Range.SpellingErrors.Count > 0 Then
Application.ScreenUpdating = True
oSection.Range.CheckSpelling
If oSection.Range.SpellingErrors.Count > 0 Then
Exit For
End If
End If
End If
Next oSection
oDoc.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
OriginalRange.Select
Application.ScreenUpdating = True
Application.ScreenRefresh
If oDoc.Range.SpellingErrors.Count = 0 Then
If Options.CheckGrammarWithSpelling Then
MsgBox "The spelling and grammar check is complete", _
vbInformation
Else
MsgBox "The spelling check is complete", vbInformation
End If
End If
System.Cursor = wdCursorNormal
Cancelled = False
CorrectedError = vbNullString
Set MyRange = Nothing
End Sub
Private Sub CheckProtectedSection(oSection As Section)
'Checks ONLY the TEXT formfields but NOT listboxes or checkboxes.
Dim FmFld As FormField, FmFldCount As Long, Pos As Long
Application.ScreenUpdating = False
For Each FmFld In oSection.Range.FormFields
If FmFld.Type = wdFieldFormTextInput Then
If FmFld.TextInput.Type = wdRegularText And FmFld.Enabled Then
If Not Left$(Application.Version, 1) = "8" Then
Call TurnNoProofingOff(FmFld)
End If
FmFld.Range.SpellingChecked = False
FmFld.Range.LanguageID = wdEnglishUS
If FmFld.Range.SpellingErrors.Count > 0 Then
If Left$(Application.Version, 1) = "8" _
And FmFld.Range.Paragraphs.Count > 1 _
And FmFld.Range.Tables.Count > 0 Then
Call Word97TableBugWorkaround(FmFld)
If Cancelled Then Exit Sub
Else
Set MyRange = FmFld.Range
FmFldCount = oSection.Range.FormFields.Count
Application.ScreenUpdating = True
FmFld.Range.CheckSpelling
If IsObjectValid(FmFld) Then
If FmFld.Range.SpellingErrors.Count > 0 Then
Cancelled = True
Exit Sub
End If
Else
CorrectedError = MyRange.Text
If Len(CorrectedError) = 0 Then
CorrectedError = MyRange.Words(1).Text
End If
Pos = InStr(CorrectedError, vbTab)
Do While Pos > 0
CorrectedError = Mid$(CorrectedError, Pos + 1)
Pos = InStr(CorrectedError, vbTab)
Loop
Do While Not FmFldCount = _
oSection.Range.FormFields.Count
oDoc.Undo
Loop
If Selection.FormFields.Count = 0 Then
Selection.MoveRight unit:=wdCharacter
Selection.MoveLeft unit:=wdCharacter, Extend:=True
End If
If Not IsObjectValid(FmFld) Then
Set FmFld = Selection.FormFields(1)
End If
FmFld.Result = CorrectedError
End If
End If
Application.ScreenUpdating = False
End If
End If
End If
Next FmFld
End Sub
Private Sub TurnNoProofingOff(FmFld As FormField)
'This subroutine is called only in Word 2000 and above
FmFld.Range.NoProofing = False
End Sub
Private Sub Word97TableBugWorkaround(FmFld As FormField)
Set MyRange = FmFld.Range
FmFld.Range.Fields(1).Unlink
Application.ScreenUpdating = True
MyRange.CheckSpelling
If MyRange.SpellingErrors.Count > 0 Then
Cancelled = True
End If
CorrectedError = MyRange.Text
Do While Not IsObjectValid(FmFld)
oDoc.Undo
Loop
FmFld.Range.Fields(1).Result.Text = CorrectedError
Application.ScreenUpdating = False
End Sub

That in turn causes the referenced fields to NOT work.

Would anyone know the solution to this particular problem?

Thanks.

 

[Charles Kenyon]

If your bookmarks are set in the formfield properties do you still have the
problem?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[jarimura]

Doing that only created 2 ADDITIONAL problems, namely (1) the bookmark is
destroyed after protecting the document, and (2) the reference field
referring back to the bookmark no longer works.

PERHAPS, I probably need someone to revise the macro (initially posted).

 

[Charles Kenyon]

What is wrong with using the original macro? What is your adaptation? What
is it supposed to do for you?
(In case you haven't guessed, I didn't trace through your code. If you want
someone to do that, I would suggest posting in one of the vba newsgroups
rather than this one dealing with document management.) I can tell you that
the one on the website has worked fine for me with numerous forms, both as a
macro in the form template and as a macro in a global template.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[jarimura]

I wish I could share with you one custom document I had created with numerous
form fields, referenced (REF) fields, and bookmarks. So, I will attempt to
describe how my form works, short of sending one as an attachment. The
document is a actually a template for a physical examination form utilized by
the Department of Transportation, containing fields for the individual’s name
(bookmarked “PatientNameâ€), address (bookmarked “Addressâ€), State (bookmarked
“Stateâ€), examiner’s name (bookmarked “Examinerâ€), etc. The exam findings,
as well as the individual’s personal information, are entered into the
protected form fields manually. There is a certificate at the end of the
exam, with the individual’s name, address, state, zip code, examiner’s name,
etc. As these are redundant information, my form automatically will complete
it with the information already entered in the earlier form fields. As the
relevant form fields have already been bookmarked, the referenced fields on
the certificate are automatically updated accordingly. I have tested the
form such that it would do this, even when completely protected, so I can
reuse the form over and over.

Let’s say on the form just described, I misspelled “Detroit†in the
protected form field. I would then like to run a macro to check for such
misspelling. I came close, using the macro provided, but then I ran into my
current problem.

By the way, I am running Word 2000, running on Windows XP Professional or
Windows 2000 Professional.

Thanks, once again.

 

[Doug Robbins - Word MVP]

In my testing, using the macro that is provided on the Word MVP website does
not destroy the bookmarks that are assigned either automatically or manually
to the formfields via the formfield properties dialog or by using
Insert>Bookmark. If however the spelling of a work in a referenced
formfield is corrected, the cross reference is updated. If you insert the
following lines of code

oDoc.PrintPreview
oDoc.ClosePrintPreview

before the line

oDoc.Protect Type:=wdAllowOnlyFormFields, NoReset:=True

the cross references will be updated.
--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[jarimura]

I tried to insert the code as you recommended. However, I am still running
into a problem, whenever the form field is filled in using only ONE word,
e.g., “Detroit†in the form field bookmarked City, for instance. Let’s say I
misspelled “Detroit†“dtrrâ€. When I run the macro, it will recognize the
error, and the view box Spelling: English (U.S.) will appear, apparently not
only highlighting the misspelled word, but also the immediately adjacent
BOOKMARK BRACKETS. When I double click on the error in the view box to
select the ENTIRE word, not only is the misspelled word itself highlighted
but also the immediately adjacent BOOKMARK BRACKETS as well. When I proceed
to input the correction, the corrected word (in this instance, “Detroit†is
inserted into the document, but at the same time the bookmark itself is
destroyed. So now the referenced field will no longer have bookmark
referenced to, and I get a Run-time 424 error.

I hope this clarifies the difficulty I am experiencing.

Thanks.

 

[jarimura]

I tried to insert the code as you recommended. However, I am still running
into a problem, whenever the form field is filled in using only ONE word,
e.g., “Detroit†in the form field bookmarked City, for instance. Let’s say I
misspelled “Detroit†“dtrrâ€. When I run the macro, it will recognize the
error, and the view box Spelling: English (U.S.) will appear, apparently not
only highlighting the misspelled word, but also the immediately adjacent
BOOKMARK BRACKETS. When I double click on the error in the view box to
select the ENTIRE word, not only is the misspelled word itself highlighted
but also the immediately adjacent BOOKMARK BRACKETS as well. When I proceed
to input the correction, the corrected word (in this instance, “Detroit†is
inserted into the document, but at the same time the bookmark itself is
destroyed. So now the referenced field will no longer have bookmark
referenced to, and I get a Run-time 424 error.

I hope this clarifies the difficulty I am experiencing.

Thanks.

 

[jarimura]

I would like to ADD the following to my most recent reply. Not only is the
immediately adjacent bookmark brackets lost, the FORM FIELD itself likewise
is destroyed, together replaced instead by the corrected word.

 

[Charles Kenyon]

The macro does not replace form fields, it might replace other fields,
although I don' think so. Anytime you write adjacent to a bookmark you are
likely to delete the bookmark. That is only one of the reasons to use the
built-in bookmarks that come with formfields. Formfields are not deleted by
this macro. Why are you inserting separate bookmarks?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[jarimura]

When I create a form field, a “generic†bookmark (e.g., “Text1â€) is
automatically assigned the form field. What I have been doing in customizing
the form is to go into the Properties of the form field, and simply change
the name of the default bookmark – e.g., “Text1†– to a more readily
identifiable name, say “PatientNameâ€, that I can reference to later in the
same document. So, I am NOT inserting another bookmark, but simply renaming
it, keeping all the other parameters unchanged.

The macro DOES appear to work, IF the form field contains MORE THAN ONE
WORD; in that situation, I have been able to select the misspelled word
amongst a group of words (contained in the same field) in question to make
the correction. So, YES in THAT SITUATION, the macro does not replace the
field or the bookmark in question. HOWEVER, in the case whereby the form
field contains only ONE word – say “Detriot†– and you proceed to highlight
it by double clicking on the word, inadvertently, not only the word itself,
but also the FORM FIELD and the immediately adjacent BOOKMARK BRACKETS are
also selected. When that happens and I proceed to make the correction, this
macro results in LOSS of BOTH the form field and the bookmark. My document
has a number of form fields, whereby the asked-for information consists only
of ONE word.

Perhaps, there is a way to allow one to double click on the solitary word in
the filled-out form field to select it during the execution of the
spellchecker macro on a protected document that ONLY the word itself, NOT the
form field and the adjacent bookmark brackets, are selected.

Thanks, once again.