Standard phrases

[Ernie]

I want to have a list of standard phrases ( about 20)
which I need to insert at various places throught several
documents. I want to be able to choose the phrase and
insert similar to Autotext. I may need to amend the
standard phrases. What is the most efficient way please?

Thanks in anticipation

 

[Ernie]

Sorry I should have said I am using Word 2003

 

[Doug Robbins - Word MVP - DELETE UPPERCASE CHARACT]

Ernie,

Why not use autotext?

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Hope this helps
Doug Robbins - Word MVP

 

[Guest]

I am using Autotext at the moment, but you cannot edit an
entry, you nust delete it and add a new one. If you have
a numbered list and you wish to insert an item within the
list you then have to delete, add and renumber all of the
following items. It just seems a little clumsy. I
remember something from maybe 10 or 15 years ago where
there was a 'glossary' in one word processing program
that I used and you could have a key word or code and by
inserting that it inserted anything from a word, phrase,
paragraph or page of text. Specially useful for clauses
of legal dcuments or specifications.

Ernie

 

[Graham Mayor]

You could prepare a document (or documents) containing your boilerplate text
and insert them or parts of them with an includetext field.
Word will automatically renumber lists if you have numbered paragraph styles
applied to the list entries.
As an alternative to autotext you could use autocorrect which is easier to
edit and will work with keywords.
Neither do you have to delete an autotext entry in order to replace it. You
simply save the new content with the same name.

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Graham Mayor - Word MVP
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Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Matt Danger]

Or you could just go out and buy InfoPath which would
probably do what you want it to.
Just a thought.

 

[Charles Kenyon]

AutoText?

What is it that you want to do that you can't do with AutoText? It isn't
clear to me from your message.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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[Charles Kenyon]

If the change you want is just to the text in your document, you can just
insert the AutoText and then change it. As Graham says, if you want to
change the AutoText all you need to do is select what you want for the new
entry, and save that to the same entry name (in the same template).
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.