Stationary & Signature

[TCHAZ]

I have a Win 2k3 domain and I have configured some Group Policies for my
organization. I would like to enforce a policy in some fashion or another
that would apply a uniform stationary and signature to every user throughout
my organization for branding purposes. Can anyone point me in the right
direction I can't seem to find the settings in the adm files. We are using
office 2003/outlook 2003. Do i need to be looking at my Exchange server?
Any help would be greatly appreciated.

 

[Sue Mosher [MVP-Outlook]]

Use a script or other method to copy the stationery file to the Stationery folder for the user's Windows profile (See http://www.slipstick.com/config/backup.htm) and set this registry value to mandate use of that stationery:

Key: HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\11.0\Common\MailSettings
Value name: NewStationery
Value type: REG_EXPAND_SZ
Value: Name of the HTML file, without the .htm tag

For example, if the name of the stationery file is “Company Letterhead.htm,†the value for NewStationery would be “Company Letterhead.â€

Similarly, a value called NewTheme in the same key controls the default theme for messages created using WordMail.

Build your own .adm file if you want to administer them in the group policy editor.

Signatures are another matter completely. Signature files for Outlook 2003 reside in the %appdata%\Microsoft\Signatures folder. You can use a script like that at http://www.outlookcode.com/codedetail.aspx?id=821 to apply the signature to each account. This is the brute force method, available if you can't apply SP2 for some reason.

Note that even if you set up a signature like that, the savvy user can edit the .rtf, .htm, and .txt files for that signature. That's why if you really want a mandatory signature, you must do it on the server; see http://www.slipstick.com/addins/content_management.htm for links to tools.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers