Status Manager

[Frank J.]

Project 2007

We have 3 Business Analysis that assists entire corporation in managing
their projects (over 100 on Project Server). We have one Project Manager
that monitor all and accepts hours/changes via PWA (that's me).

I go into each new project and ensure I am assign as the Status Manages so
as hours are entered they are routed to me.

Issue... If Business Analysis makes change to any one task (or adds a task)
they become the Status Manager for "that line" and any submitted hours are
routed to them.

Without me have to open and review over 100 projects, is there any way I can
ensure that only one person is designated to accept project changes???

Thanks,

Frank j

 

[Jonathan Sofer]

Frank,

Changing an existing task or assignment will not change the "Status Manager"
field but you are correct in that if a BA is adding new tasks or new
assignments to existing tasks, the system will make the Status Manager the
BA rather than you.

Then only things I can suggest is:

Option 1) Try creating a pre-save macro that will set the Status Manager to
your account. I am not sure this is possible to do with this special
"Status Manager" field and there will be a lot of exception rules you would
have to handle like what should the system do if this is a project in which
you are not the Status Manager of any assignment and therefore are not part
of the Status Manager valid value list. Try posting to the developer group
and see if you can get a macro solution there.
Option 2) Make the setting of the "Status Manager" field to your name part
of the process that all PM's follow. If you need to be able to monitor the
compliance to this process, then you can use some direct SQL queries or
create a simple SQL Reporting Services report to show where exceptions
exist.

Jonathan

 

[Optimum Orgs]

It IS possible to create a simple VB macro to copy down Status Manager. I
made one as a pre-SP1 workaround for the Fill Down function not working. You
would need to scan through the tasks collection, setting every field to your
name. To avoid errors generated if you are NOT already a Status Manager, I'd
scan through the tasks first and just quit if you don't find yourself there.

Something else that might work is to make yourself the Default Assignment
Owner in all resources so at least you see it when they add a new task - then
you could re-assign it and change the Status Manager when accepting updates.