Status Reporting in MS Web Access

[Kaputu Kak Kak]

Hi friends

Our company is using MS project Server 2002, MS WEb Access
& MS Project proffesional. I have one issue to clarify and
highly appreciate your valuble comments on this.

When you go straight to Status Reports screen on MS Web
access and create a new status report ( via submit A
status Report link ) and send it to my project managers
and my team is handling say 45 projects simultaneously.

a) How do I get my team to submit project status for each
of these project using the same Status report.

b) Is there any way of getting the project name put on the
status report other than by manual entry. Since project
name is already in the project server I feel that this
should be available by way of a drop down list or by other
means.

c) If ???? I can get my team project manager to submit a
seperate status report for each of the project he is
managing Is there a way to compile a Master Status Report
out of this.

d) I found out all information entered in to status
reports get embedded in the MS WEB STATUS REPORT RESPONSES
table of the MS Project Server 2002 in one single Data
field. Is there an easy way of seperating out this text
pieces ????

Thank you in advance.

Best Regards

K K Kaputu

 

[Dale Howard [MVP]]

Kaputu Kak Kak --

To answer your questions about Status Reports:

a. Status Reports are not tied to any particular project. They are
considered general Status Reports spanning a team member's work across all
projects. If you need a team member to report on their work in each
project, you might include this need as a part of your team member's
training with using Project Web Access.

b. Although there is no way to pick a project name from a list as you
suggest, there is an easy way to get the project name into a text field in a
Status Report. Select one of the text fields, then click the Insert tasks
from timesheet button. Select the name of the project from the list of
tasks, then press Control-C on the keyboard to copy the project name. Click
in the text field again and press Control-V to paste the project name.

c. By default, at the time you create the Status Report request, you are
required to select the names of the people who will have to reply to the
Status Report. As you select each name, there is a column just to the left
of the selected name called "Merge." By default, the Merge field is
selected for each user. When the Merge field is selected, PWA will
automatically compile all status reports into a single merged status report
for the team. Go back and edit your Status Report and make sure that the
Merge option is selected for each person who will respond to the request.

d. Unknown. I will ask the others to assist with this question if they
know the answer.

Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"