Stop users from adding new tasks in My Tasks

[The Lucky PM]

Hi guys!

We're using EPM 2007 and the company's users report effort in My
Timesheets with the autoapproval services enabled. Therefore we don't
use the My Tasks option for this purpose.

But lately we've found that an user had reported effort in a new task
he created through My Tasks.

Is there any way to stop users from adding new tasks in My Tasks??

They have an unlimited imagination (!) and I want them to be limited
to reporting only in tasks defined at plans through the My Timesheet
feature.

Is this issue related to user permissions or the only solution is to
hide the My Tasks link?

Please help. Thanks in advance!

 

[Dale Howard [MVP]]

Luck PM --

Ask your Project Server administrator to do the following:

1. Log into PWA with administrator permissions.
2. Click Server Settings - Manage Groups.
3. Click the name of the Team Members group to open the Group for editing.
4. In the Categories section, select the My Tasks category.
5. In the Project section of the permissions grid, DESELECT the Create New
Task or Assignment permission. DO NOT select the Deny setting for this
permission!
6. Click the Save button.

If you have other security Groups you want to lock down, repeat these steps
for each of those other Groups. Hope this helps.

 

[JennPenn07]

Hi Dale, I've followed the steps you've outlined here, but team members are
still able to create new tasks.
I must set the global permission "new task assignment" to Not allowed to get
this result.
The problem is, i would like team members to be able to assign themselv'es
to exisiting tasks, but not create new ones. Is this possible?

 

[Dale Howard [MVP]]

JennPenn07 --

If people who are team members are ONLY members of the Team Members group,
and you have not changed the default permissions in either the Team Members
group or the My Tasks category, then my solution would work. Otherwise, all
bets are off. For example, if team members are members of two or more
security Groups, then you would have to change the permission for every
Group they are in.

Regarding your second question, the feature that allows a team member to
assign him/herself to an existing task is a subset of the feature that
allows a team member to create a new task. So, it's basically all or
nothing. Either a team member can create new tasks AND assign themselves to
existing tasks, or they cannot do either of these.

Hope this helps.