stop viewing multiple pages in print layout view

[Supervisor]

I have accidentally turned on multiple page viewing in word 2003 when working
on documents in print layout view (NOT print preview). Reading Pane is NOT
turned on, multiple pages in page format is set to NORMAL. I have no idea
what I pressed to turn the feature on (Ctrl + ????) and likewise have no idea
how to turn it off again. Any document I open/create has multiple page
viewing.
Help - Please!!??

 

[Graham Mayor]

Increase the zoom setting or reduce the window size.

http://word.mvps.org/FAQs/General/SaveViewAndZoom.htm
or
You can control the zoom with auto macros in normal.dot. The following will
set it to 100% zoom regardless of what the document thinks it should be.
Change the 100 to any preferred zoom level. I have included also some of the
other regular problem fixes, but you can remove the extra lines if required.
If you want normal rather than print layout view swap the apostrophe from
the beginning of the line where indicated to the other.

See http://www.gmayor.com/installing_macro.htm

Sub AutoNew()
ActiveWindow.ActivePane.DisplayRulers = True
ActiveWindow.ActivePane.View.ShowAll = False
ActiveWindow.DisplayHorizontalScrollBar = True
ActiveWindow.DisplayVerticalScrollBar = True
With ActiveWindow.View
'**********************
.Type = wdPrintView
'.Type = wdNormalView
'**********************
.Zoom.Percentage = 100
.DisplayPageBoundaries = True
End With
End Sub

Sub AutoOpen()
ActiveWindow.Caption = ActiveDocument.FullName
ActiveWindow.ActivePane.DisplayRulers = True
ActiveWindow.ActivePane.View.ShowAll = False
ActiveWindow.DisplayHorizontalScrollBar = True
ActiveWindow.DisplayVerticalScrollBar = True
With ActiveWindow.View

'**********************
.Type = wdPrintView
'.Type = wdNormalView
'**********************
.Zoom.Percentage = 100
.DisplayPageBoundaries = True
End With
End Sub

 

[Suzanne S. Barnhill]

Look at View | Zoom and make sure it's not set to "Two Pages." In Word 2003,
any other setting should ensure that you see only one page (either entire or
in part). In Word 2007, you often have to increase the Zoom in order to see
just one page.

Note that the "Multiple pages" setting in Page Setup has to do with page
layout, not screen display.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[2007newuser]

Hi, Suzanne,
I am a just fundamental user of MS Word 2003 and just switched to 2007 and
found it hectic. I saw you are very nice and experienced in answering many
Word questions for people. I couldn't find many things that I used to. How
do I edit or view a doc with zoom-in or zoom-out functions? It used to be a
magnifying icon that we just continue clicking it multiple times to zoom the
doc bigger and bigger or zoom it smaller and smaller. Now, with the sliding
bar at the bottom, it's not so convenient any more.
How can I assign keyboard keys (say ctrl + Z) to continue the zoom-in or
zoom-out so I can just press the ctrl+Z multiple times to zoom continuously?
The Zoom % setup (say 120%) only good for one press of the key, not able to
continue zooming out. Thanks so much.

2007newuser

 

[Peter T. Daniels]

If you click on the Zoom percent figure to the left of the Zoom
slider, you get a few preset sizes plus a box where you can type the
size you want.

If you choose to assign a keyboard shortcut for Zoom, it probably
shouldn't be Ctrl-Z, because Ctrl-Z is used for "Undo" (as is usual in
Windows programs).

 

[2007newuser]

Thanks, Peter. I certainly will avoid ctrl+Z for assigning a keyboard
shortcut.

I tried the multiple pressing of the bottom left (-) on the sliding bar and
it does do the shrinking each time I pressed that circle. The Zoom icon on
the ribbon can only be set with one fixed %.

Do you know where i can find a list of all Windows commonly defined keyboard
shortcuts so I can avoid using them?

Any way to assign a key (ctrl+?) to this (-) circle at the left side of the
zoom sliding bar at the bottom? (i.e., the Zoom-In or Out command). Thanks
so much.

 

[Peter T. Daniels]

You can add a variety of Zoom commands to the Quick Access Toolbar.
Right-click on the QAT, choose Customize, then "All Commands." Down at
the bottom (among the Z's), you'll see a variety of "Zoom" commands --
I'd guess that the one called "Zoom ..." puts the box for typing an
exact value onto the QAT; you can experiment with the other ones (just
put them all on, see what they do, and remove the ones you don't want
by using Customize again). Once you find what each of them does, you
can assign a key combination to it in the same Customization panel --
when you type the command you want to use, it will tell you whether it
is "[Unassigned]" or is doing something else. If the "something else"
is something you don't need a shortcut for, go ahead and click
"Assign." If it would affect you, try some other combination. (It
looks like you don't even need to put a button on the QAT in order to
be able to assign a keyboard shortcut to a command.)

 

[Version2007newuser]

Dan, Thanks for your reply. I was hoping to have just one quick access
command to repeat the enlarging or reducing the size so that just one
shortcut key can be used for repeating the same zooming. It does not look
like it has the zoom-in or zoom-out command. But still thanks for the reply.
V200newuser

You can add a variety of Zoom commands to the Quick Access Toolbar.
Right-click on the QAT, choose Customize, then "All Commands." Down at
the bottom (among the Z's), you'll see a variety of "Zoom" commands --
I'd guess that the one called "Zoom ..." puts the box for typing an
exact value onto the QAT; you can experiment with the other ones (just
put them all on, see what they do, and remove the ones you don't want
by using Customize again). Once you find what each of them does, you
can assign a key combination to it in the same Customization panel --
when you type the command you want to use, it will tell you whether it
is "[Unassigned]" or is doing something else. If the "something else"
is something you don't need a shortcut for, go ahead and click
"Assign." If it would affect you, try some other combination. (It
looks like you don't even need to put a button on the QAT in order to
be able to assign a keyboard shortcut to a command.)

Thanks, Peter. I certainly will avoid ctrl+Z for assigning a keyboard
shortcut.

I tried the multiple pressing of the bottom left (-) on the sliding bar and
it does do the shrinking each time I pressed that circle. The Zoom icon on
the ribbon can only be set with one fixed %.

Do you know where i can find a list of all Windows commonly defined keyboard
shortcuts so I can avoid using them?

Any way to assign a key (ctrl+?) to this (-) circle at the left side of the
zoom sliding bar at the bottom? (i.e., the Zoom-In or Out command). Thanks
so much.