storage / File / Open / Notebook -ARGH

[Kristen]

Given the forthcoming situation, should I use "I will use it on this
computer" or "I will use it on multiple computers?" Situation: every computer
I use is on a network. My My Docs is on the network. I can access any program
or anything I need after logging in at any computer. If I say "I will use it
on this computer" I would suspect it doesn't matter because my OneNote files
are stored in My Docs on the network and not on the C: drive so they would
still be accessible. Is this true? What advantage would there be to "I will
use it on multiple computers?"

NEXT: I have a laptop and a desktop in my office. They do not show the same
things in OneNote although they are on the same network. I went to File /
Open / Notebook, found a notebook in the My Notebook folder in My Docs. When
I opened that notebook, however, it created a section group with the title of
the original notebook, and all the regular sections. Why didn't this just
open as a notebook?

FINALLY, I have two folders created in My Docs (I did NOT create these
myself). One is called My Notebook, the other is called OneNote Notebooks.
I'm so confused about what is stored where. I transferred all the files that
had been in OneNote Notebooks to My Notebook after reading a post in this
board. Was that a mistake?

Thank you for all your help. I'm training my coworkers how to best use
OneNote and I want all the answers to all the questions before I get them.

 

[Kathy Jacobs]

Before we go too far, can you answer two questions for me about your set up?
1) Are you running XP or Vista? (Or does one machine run one and one the
other?)
2) Are you running OneNote 2003 or OneNote 2007? If 2007, did you upgrade
from 2003? I am guessing the confusion between "My Notebook" and "OneNote
Notebooks" is coming from an upgrade.

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Ilya Koulchin]

Given the forthcoming situation, should I use "I will use it on this
computer" or "I will use it on multiple computers?" Situation: every computer
I use is on a network. My My Docs is on the network. I can access any program
or anything I need after logging in at any computer. If I say "I will use it
on this computer" I would suspect it doesn't matter because my OneNote files
are stored in My Docs on the network and not on the C: drive so they would
still be accessible. Is this true?

Yes, you are correct - it sounds like your notebooks would be accessible
in either case. One piece of advice though: if you're using Windows
Offline Files to keep your documents available offline, I'd recommend
putting your OneNote notebooks somewhere outside of your My Documents
folder, so that OneNote's and Windows' sync mechanisms don't end up
stomping on each other (typically resulting in duplicated sections).

What advantage would there be to "I will
use it on multiple computers?"

All of the options result in the same functionality as far as the
notebook is concerned. The difference is which options the wizard shows
you (to send or not send a shared notebook link, for example), as well
as how the wizard picks the default location.

NEXT: I have a laptop and a desktop in my office. They do not show the same
things in OneNote although they are on the same network. I went to File /
Open / Notebook, found a notebook in the My Notebook folder in My Docs. When
I opened that notebook, however, it created a section group with the title of
the original notebook, and all the regular sections. Why didn't this just
open as a notebook?

FINALLY, I have two folders created in My Docs (I did NOT create these
myself). One is called My Notebook, the other is called OneNote Notebooks.
I'm so confused about what is stored where. I transferred all the files that
had been in OneNote Notebooks to My Notebook after reading a post in this
board. Was that a mistake?

It sounds like you had OneNote 2003 and upgraded to OneNote 2007.
OneNote 2003 used to put all your notes in the "My Notebook" folder.
With the multiple notebook support available in OneNote 2007, the "My
Notebook" folder was replaced with "OneNote Notebooks". I'd recommend
that you stick with "OneNote Notebooks", since that's where new
notebooks will be created by default. If you've already made a copy of
everything in the My Notebook folder you can just delete it, and reopen
the corresponding notebooks from the OneNote Notebooks folder.

An easy way to open the same set of notebooks as you already have in
another instance of OneNote is to rightclick on each notebook you want
to open, select "copy hyperlink", then either email yourself all of the
links or paste them into an page that's already open in both OneNotes,
and click on all of the links.

Ilya

 

[Kristen]

I'm sorry. I'm running XP and 2007. I used to have 2003 but I don't think I
ever purposely opened it. Can I throw away the 2003 notebook folder then?
Which is it?

 

[Kristen]

You have both been really, really helpful. I will move my things back to the
OneNote Notebooks folder. I don't believe the following question was
answered, though:

NEXT: I have a laptop and a desktop in my office. They do not show the same